Agenda – Annual Meeting – 14 May 2019

NOTICE IS HEREBY GIVEN THAT THE ANNUAL MEETING OF PYONS GROUP PARISH COUNCIL WILL BE AT 8PM ON TUESDAY 14 MAY 2019 AT CANON PYON PARISH HALL

1. To ELECT CHAIRMAN for the year 2019-20

2. To accept APOLOGIES FOR ABSENCE

3. Co-opt to the vacancies on the Group Parish Council
i) Canon Pyon Parish – to co-opt three members

4. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

5. OBSERVATIONS of the Herefordshire Councillor for Weobley Ward

6. To ELECT VICE CHAIRMAN AND OFFICERS for the year 2019-20
i. Vice-Chairman
ii. Lengthsman, footpaths and highways coordinators
iii. Consultations coordinator
iv. Footpaths Officer

7. To review members of working groups: FINANCE, PLANNING, WEBSITE, & NEWSLETTER

8. ANNUAL GOVERNANCE STATEMENT

9. GROUP PARISH COUNCIL ACCOUNTS for the year ended 31 March 2019

10. To review LAND AND ASSETS OF THE PARISH COUNCIL

11. To review SUBSCRIPTIONS TO OTHER BODIES

12. To review parish council policies: COMPLAINTS PROCEDURE; HANDLING REQUESTS UNDER THE FREEDOM OF INFORMATION AND DATA PROTECTION ACTS; and POLICY FOR PRESS AND MEDIA

13. To review INSURANCE RENEWAL

14. To review RISK SCHEDULE

15. To agree MINUTES OF PREVIOUS MEETING – 5 March 2019

16. To invite views and discussion from LOCAL RESIDENTS on Agenda Items

17. FINANCE
i) Receipts
Herefordshire Council, 50 percent of precept, 2019-20 – £6,450.00
Herefordshire Council, P3 footpaths grant 2018-19 – £1,197.21

ii) Payments
Came & Company, parish insurance – £218.00
Dr P Austerfield, footpath expenses – £304.68
Canon Pyon Parish Hall, meetings 2019 – £400.00
Ledgemoor Club Room, meetings 2018 & 2019 – £100.00
Canon Pyon PCC, meetings at Westhope Church 2018 & 2019 – £100.00
Honorarium for internal audit, 2018-19 – £25.00
HALC, affiliation & subscription 2019-20 – £624.25
Clerk, expenses Jan.-March 2019 – £ tbc
R Mills, lengthsman – £ tbc
T Hughes, footpaths maintenance (ratify) – £518.75

iii) Update standing order re: Clerk’s wages from April 2019
iv) Review signatories for parish council account(s)
v) Review proposed Annual Maintenance Plan for lengthsman and P3 footpaths in
2019-20

18. PLANNING
190918 The Laurels, Westhope, HR4 8BU – Proposed change of use of land to residential curtilage and replacement garage/workshop.
182565 Rivendell, Bush Bank – Proposed erection of one dwelling and new vehicular access. Reconsultation.
Update on planning decisions by Herefordshire Council

19. HIGHWAYS/ FOOTPATHS/ LENGTHSMAN SCHEME

20. Consider advice from locality steward to encourage drivers to avoid Westhope Hill when emergency A49 DIVERSIONS are in place

21. Consider ‘WE DON’T BUY CRIME’ offer from the Police and Crime Commissioner

22. Proposal to request removal of TELEPHONE KIOSK at Westhope

23. Proposal to move the LEDGEMOOR NOTICEBOARD opposite the Club Room

24. Proposal to PLANT NEW TREES at Kings Pyon

25. MATTERS RAISED FOR NEXT MEETING (no discussion)

26. To note INFORMATION ITEMS

Clerk
9 May 2019

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