Agenda – 2 March 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET ONLINE AT 7.30 PM ON TUESDAY 2 MARCH 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/85177070454

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 5 January 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
210243 Crown House, Canon Pyon, HR4 8PE – Erection of workshop for maintenance and repair of agricultural machinery.

210507 Land adjacent to the Croft, Westhope, HR4 8BS – Proposed construction of a new two bedroom, fully accessible, bungalow with attached garage and carport. New vehicle access from the highway with turning and parking.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
i) Payments
Kirkwells, support for Regulation 14 public consultation – £1,176.00
HALC, affiliation and subscription 2021-22 – £703.46
L Evans & Son, grit – £204.24
Clerk, office expenses 2020-21 – £ tbc
HMRC, PAYE to 5 April 2021 – £136.00
R Mills, lengthsman/ drainage work – £ tbc

ii) Consider offer from Balfour Beatty/ Herefordshire Council for 100 percent funding of work done under the drainage grant.

9. Consider response from Safer Roads Partnership to request for a FIXED ENFORCEMENT SPEED CAMERA on the A4110 at Canon Pyon and agree next steps.

10. PUBLIC OPEN SPACE – Consider request from developer to transfer land and make maintenance payment, and agree next steps.

11. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS including report on maintenance required at the cattle grid on Westhope Hill, location for storage of sandbags at Canon Pyon and agree next steps.

12. Proposal to commission report on WELLINGTONIA TREE at Kings Pyon and other trees thought to have been planted to mark the jubilee year of Queen Victoria.

13. COMMUNITY RESILIENCE PLAN – Review process/ requirements and agree next steps.

14. Proposed SCHEDULE OF MEETINGS 2021-22 including arrangements for the Annual Parish meetings.

15. MATTERS RAISED FOR NEXT MEETING (no discussion)

16. To note INFORMATION ITEMS

Clerk – 25 February 2021

Agenda – 2 February 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET ONLINE AT 7.30 PM ON TUESDAY 2 FEBRUARY 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/82006321534

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 5 January 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
194106 Land to the south of Canon Pyon West of A4110 – The erection of 10 no. dwellings and associated works. Re-consultation on amended and additional plans and/or documents.

201780 Land adjacent to Saint Mary’s Church, Kings Pyon – Proposed erection of two houses completed with all necessary drainage and extended access drive and turning head. Re-consultation on amended and additional plans and/or documents.

204447 Land adjacent to Arrow Cottage, Ledgemoor, HR4 8RN – Proposed variation of condition 2 of planning permission 182030 (Proposed new dwelling and detached garage) amendments to design – front bay window removed, bed 1 Juliette balcony moved from side elevation to rear gable elevation and some internal modifications including utility external door moved.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
Payments
Friends of Westhope, donation – £120.00
R Mills, lengthsman – £ tbc

9. Proposal to ask Safer Roads Partnership for a FIXED ENFORCEMENT SPEED CAMERA on the A4110 at Canon Pyon.

10. NEIGHBOURHOOD DEVELOPMENT PLAN – Update on Regulation 14 public consultation and agree next steps.

11. Proposal to fund new HIGHWAY SIGNS AT WESTHOPE under Balfour Beatty/ Herefordshire Council community commissioning scheme.

12. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS including location for storage of sandbags at Canon Pyon, proposal to sell equipment held by the former footpath officer, invitation to participate in lengthsman and P3 footpath schemes in 2021-22 and agree next steps.

13. Proposal to commission ‘early presenting’, sign for WASTE COLLECTION POINT AT WESTHOPE HILL

14. COMMUNITY RESILIENCE PLAN – Proposal to include support to help raise awareness of grants and financial support that may be available from Herefordshire Council.

15. Consider recommendations from working group on the FUTURE OF MOBILITY: Rural Strategy – Call for Evidence consultation.

16. Review HALC TRAINING SCHEDULE and agree next steps.

17. Consider extending member LEAVE OF ABSENCE for a further six month period

18. MATTERS RAISED FOR NEXT MEETING (no discussion)

19. To note INFORMATION ITEMS

Clerk
28 January 2021

Public Consultation (Reg. 14) on the Pyons Group NDP Review – 1 February to 15 March 2021

Regulation 14 PUBLIC CONSULTATION
NEIGHBOURHOOD PLAN REVIEW

9am Monday 1 February to 5pm on Monday 15 March 2021

 Have your say on the modifications to the Neighbourhood Development Plan

Pyons Group Draft Neighbourhood Development Plan (NDP) Review has been published for formal consultation by Pyons Group Parish Council (Reg 14) – NDP Review – Reg. 14 consultation – publicity notice.

The Draft Neighbourhood Development Plan Review has been prepared by a neighbourhood plan steering group of local residents and parish councillors on behalf of the Parish Council.

The consultation period runs for 6 weeks from 9am Monday 1 February to 5pm on Monday 15 March 2021.

The revised Draft Plan, Statement of Modifications, Habitats Regulations Assessment (HRA) and Strategic Environmental Assessment documents are available to download (please see links below):

The Draft Neighbourhood Development Plan (NDP) Review has been informed by a comprehensive evidence base which can be reviewed at: NDP Review Evidence base.

The NDP Review is being undertaken to update the current Pyons Group Neighbourhood Development Plan (Pyons_Group_NDP_March_2017) which was made by Herefordshire Council on 16th June 2017.

Due to current Government restrictions during the Covid-19 pandemic face to face meetings and in person public consultation/ drop in events will not take place. A small number of printed versions of the revised Draft Plan are available on request.

There will be two NDP Forum meetings held online. Please use the links below to join the NDP Forums:
• 11am on Saturday 6th February 2021 – https://us02web.zoom.us/j/86889582742; and/ or
• 7.30pm on Tuesday 9th February 2021 – https://us02web.zoom.us/j/85872071699.

Representations Form is provided for comments, but the Parish Council also welcomes comments by email or in writing – Pyons Group – Reg 14 NDP Review – Representations form. To comply with the requirements of Data Protection legislation, please confirm whether you give your consent for your details to be passed on to Herefordshire Council for the purposes of the consultation. If you use the Response Form there is a box to tick to consent. If you respond by email or letter please indicate whether you consent for your personal details being provided to Herefordshire Council to enable them to perform their duties in relation to publicising and consulting on the submission version of the plan and for organising the examination in accordance with the Neighbourhood Planning (General) Regulations .

Please submit all comments on the Draft Neighbourhood Development Plan (NDP) Review as follows:
– By email to clerk.pyonsgroup@gmail.com (recommended)
– By post to: The Clerk, PO Box 124, Leominster, HR6 6DE
– To one of the collection boxes in Kings Pyon church porch or Canon Pyon Shop

by Monday 5 PM on 15th March 2021.

NDP Review steering group meeting – 11 January 2021

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Monday 11 January 2021
THIS WILL BE AN ONLINE MEETING VIA ZOOM

Members of the public wishing to join the meeting should
click on the following link at 7.30pm:
https://us02web.zoom.us/j/82828376443

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 8 December 2020

4. To invite members of the public to join/ support the steering group

5. Review preparations for Regulation 14 public consultation on the NDP Review document and agree next steps
• Requirement to post flyer to households and businesses due to lock down;
• Consider estimate for A2 laminated flyer to place in Canon Pyon;
• Placement of flyers and return boxes;
• Review process for delivering NDP Review documents requested by members of the public; and
• Plan online consultation events on 6 and 9 February 2021.

6. Matters for the next meeting

7. Date of next meeting(s) and close meeting

***

Agenda – 5 January 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET ONLINE AT 7.30 PM ON TUESDAY 5 JANUARY 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/83382583310

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 10 November 2020

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
203796 Crown House, Canon Pyon, HR4 8PE – Proposed improvements to existing vehicular access.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
i) Receipts
HMRC, VAT reclaim – £636.22

ii) Payments
Kirkwells, NDP Review support – £588.00
Clerk, Royal Mail PO Box for NDP Review consultation – £108.00
PIP Printing, printing for Reg. 14 consultation on NDP Review – £ tbc
Royal British Legion, wreaths for Remembrance Sunday (x2) – £36.00
HMRC, PAYE for period to 5 January 2020 – £136.00
Canon Pyon Playing Fields Association, donation for mowing 2020 – £500.00
B Thomas, stain and brushes for restoration of Kings Pyon noticeboard – £20.84
Education Property Partnership Ltd, survey of Canon Pyon Pound – £216.00
R Mills, lengthsman – £ tbc

iii) Royal Mail PO Box – Proposal to retain PO box up to 19 September 2020.

9. NEIGHBOURHOOD DEVELOPMENT PLAN – Consider draft NDP Review document, final AECOM report and draft Statement of Modifications, update on preparations for Regulation 14 public consultation and agree next steps.

10. Proposal to LEASE DRAINAGE AREA within public open space at Canon Pyon from Herefordshire Council – Review proposed payments, outline obligations and responsibilities and agree next steps.

11. Consider report from working group to commission new HIGHWAY SIGNS AT WESTHOPE

12. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS including review of sandbag provision and agree next steps.

13. Proposal to commission ‘early presenting’, sign for WASTE COLLECTION POINT AT WESTHOPE HILL

14. COMMUNITY RESILIENCE PLAN – Proposal to include support to help raise awareness of grants and financial support that may be available from Herefordshire Council.

15. Consultation on the FUTURE OF RUBBISH AND RECYCLING in Herefordshire.

16. Consider FUTURE OF MOBILITY: Rural Strategy – Call for Evidence consultation.

17. Consider proposed amendment to the group parish council policy on the LANES AT WESTHOPE

18. MATTERS RAISED FOR NEXT MEETING (no discussion)

19. To note INFORMATION ITEMS

Clerk
30 December 2020

NDP Review steering group meeting – 8 December 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Tuesday 8 December 2020
THIS WILL BE AN ONLINE MEETING VIA ZOOM

Members of the public wishing to join the meeting should
click on the following link at 7.30pm:
https://us02web.zoom.us/j/85725178359

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 16 November 2020

4. To invite members of the public to join/ support the steering group

5. Plan for Regulation 14 public consultation on the NDP Review document and agree next steps
• PO Box address and collection boxes for NDP consultation;
• Review NDP document and Statement of Modifications (and note additional time required);
• Proposal to widen the scope of the Flood Report;
• Accessibility check on other evidence base documents: AECOM Report; Drop In consultation report; and Ecology Report;
• Confirm documents, including current NDP document, will be made available via links to Herefordshire Council website where possible;
• Review draft Regulation 14 consultation publicity plan (and documents);
• Online consultation events on 6 and 13 February 2020;
• Confirm printing requirements (50 x NDP Review document/ 400 flyers/ 150 response forms); and
• Review consultation action plan.

6. Matters for the next meeting

7. Date of next meeting(s) and close meeting

***

NDP Review steering group meeting – 16 November 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Monday 16 November 2020
THIS WILL BE AN ONLINE MEETING VIA ZOOM

Members of the public wishing to join the meeting should
click on the following link at 7.30pm:
https://us02web.zoom.us/j/86930169300

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 22 October 2020

4. To invite members of the public to join/ support the steering group

5. Plan for Regulation 14 public consultation on the NDP Review document and agree next steps

6. Matters for the next meeting

7. Date of next meeting(s) and close meeting

***

Agenda – 10 November 2020

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET ONLINE AT 7.30 PM ON TUESDAY 10 NOVEMBER 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/81168325785

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 6 October 2020

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
203431 Land adjacent to 7 Brookside, Canon Pyon, Herefordshire, HR4 8NY – Erection of new 2 bed dwelling, to replace an existing workshop building.

Update on planning decisions by Herefordshire Council

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
i) Payments
Kirkwells, NDP Review support – £1,764.00
R Mills, lengthsman – £ tbc

ii) Drainage grant – Consider requirement to fund 45 percent of cost of works in drainage grant application and agree next steps.
iii) Consider review of financial year 2019-20 to date, 2020-21 precept proposed by the finance working group, and review effectiveness of internal controls.

9. NEIGHBOURHOOD DEVELOPMENT PLAN – Consider draft NDP Review document, draft AECOM and environmental and ecology reports and plan for the Regulation 14 public consultation.

10. Consider proposal to ask the highway authority to implement a traffic regulation order to introduce a 30 MPH SPEED LIMIT AT WESTHOPE

11. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS and agree next steps.

12. COMMUNITY RESILIENCE PLAN – Proposal to include support to help raise awareness of grants and financial support that may be available from Herefordshire Council.

13. Restoration of CANON PYON POUND – Update and agree next steps.

14. Consider request for a new WASTE BIN by the public open space, Canon Pyon.

15. Consider Herefordshire Council’s LICENSING POLICY 2020-2025 CONSULTATION

16. Consider Herefordshire Council’s review of current arrangements for dealing with CODE OF CONDUCT COMPLAINTS

17. MATTERS RAISED FOR NEXT MEETING (no discussion)

18. To note INFORMATION ITEMS

Clerk
5 November 2020

NDP Review Steering Group meeting – 22 October 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Thursday 22 October 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should
click on the following link at 7.30pm:

https://us02web.zoom.us/j/81308279059

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 1 October 2020

4. To invite members of the public to join/ support the steering group

5. Review updated draft of NDP Review document and agree next steps

6. Matters for the next meeting

7. Date of next meeting(s) and close meeting

***

NDP Review Steering Group meeting – 12 October 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Monday 12 October 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should
click on the following link at 7.30pm

https://us02web.zoom.us/j/88419596454

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 1 October 2020

4. To invite members of the public to join/ support the steering group

5. Review outstanding information required to complete the Reg 14 consultation draft of the NDP Review document and agree next steps

6. Review draft Environment and Ecology report and agree next steps

7. Matters for the next meeting

8. Date of next meeting(s) and close meeting

***