NDP Review steering group meeting – 16 November 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Monday 16 November 2020
THIS WILL BE AN ONLINE MEETING VIA ZOOM

Members of the public wishing to join the meeting should
click on the following link at 7.30pm:
https://us02web.zoom.us/j/86930169300

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 22 October 2020

4. To invite members of the public to join/ support the steering group

5. Plan for Regulation 14 public consultation on the NDP Review document and agree next steps

6. Matters for the next meeting

7. Date of next meeting(s) and close meeting

***

Agenda – 10 November 2020

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET ONLINE AT 7.30 PM ON TUESDAY 10 NOVEMBER 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/81168325785

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 6 October 2020

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
203431 Land adjacent to 7 Brookside, Canon Pyon, Herefordshire, HR4 8NY – Erection of new 2 bed dwelling, to replace an existing workshop building.

Update on planning decisions by Herefordshire Council

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
i) Payments
Kirkwells, NDP Review support – £1,764.00
R Mills, lengthsman – £ tbc

ii) Drainage grant – Consider requirement to fund 45 percent of cost of works in drainage grant application and agree next steps.
iii) Consider review of financial year 2019-20 to date, 2020-21 precept proposed by the finance working group, and review effectiveness of internal controls.

9. NEIGHBOURHOOD DEVELOPMENT PLAN – Consider draft NDP Review document, draft AECOM and environmental and ecology reports and plan for the Regulation 14 public consultation.

10. Consider proposal to ask the highway authority to implement a traffic regulation order to introduce a 30 MPH SPEED LIMIT AT WESTHOPE

11. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS and agree next steps.

12. COMMUNITY RESILIENCE PLAN – Proposal to include support to help raise awareness of grants and financial support that may be available from Herefordshire Council.

13. Restoration of CANON PYON POUND – Update and agree next steps.

14. Consider request for a new WASTE BIN by the public open space, Canon Pyon.

15. Consider Herefordshire Council’s LICENSING POLICY 2020-2025 CONSULTATION

16. Consider Herefordshire Council’s review of current arrangements for dealing with CODE OF CONDUCT COMPLAINTS

17. MATTERS RAISED FOR NEXT MEETING (no discussion)

18. To note INFORMATION ITEMS

Clerk
5 November 2020

NDP Review Steering Group meeting – 22 October 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Thursday 22 October 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should
click on the following link at 7.30pm:

https://us02web.zoom.us/j/81308279059

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 1 October 2020

4. To invite members of the public to join/ support the steering group

5. Review updated draft of NDP Review document and agree next steps

6. Matters for the next meeting

7. Date of next meeting(s) and close meeting

***

NDP Review Steering Group meeting – 12 October 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Monday 12 October 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should
click on the following link at 7.30pm

https://us02web.zoom.us/j/88419596454

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 1 October 2020

4. To invite members of the public to join/ support the steering group

5. Review outstanding information required to complete the Reg 14 consultation draft of the NDP Review document and agree next steps

6. Review draft Environment and Ecology report and agree next steps

7. Matters for the next meeting

8. Date of next meeting(s) and close meeting

***

Agenda – 6 October 2020

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET ONLINE AT 7.30 PM ON TUESDAY 6 OCTOBER 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/89323375346

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETINGS – 26 August and 1 September 2020

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
202686 Land at the Old Shop, Ledgemoor – Proposed residential development of 2 dwellings.

202788 Pyon Cottage, Bush Bank, HR4 8PJ – Proposed ground floor rear extension.

200969 Land adjacent to The Croft, Westhope, HR4 8BS – Proposed construction of a new two-bedroom bungalow with new vehicular access. To consider whether to comment or modify/withdraw previous representation (appeal reference APP/W1850/W/20/3255195).

Update on planning decisions by Herefordshire Council

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
i) Receipts
Herefordshire Council, precept (50%) – £6,750.00
ii) Payments
Kirkwells, NDP Review support – £588.00
HMRC, PAYE for period to 5 October 2020 – £162.40
Clerk, honorarium for internal auditor – £25.00
R Mills, lengthsman – £ tbc

ii) Consider quotation for survey of the Canon Pyon parish pound.
iii) Consider quotation from lengthsman to build a concrete base at the Club Room, Ledgemoor, in preparation for the re-location of the telephone kiosk.

9. NEIGHBOURHOOD DEVELOPMENT PLAN – Consider draft AECOM report, draft NDP Review document, recommendations from steering group and agree next steps.

10. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS and agree next steps.

11. Proposal for joint approach to Herefordshire Council to ask WHY S106 FUNDING FOR HIGHWAY IMPROVEMENTS IS ON HOLD

12. Consultation on PLANNING FOR THE FUTURE – White Paper and Neighbourhood Planning.

13. COMMUNITY RESILIENCE PLAN – Proposal to include support to help raise awareness of grants and financial support that may be available from Herefordshire Council.

14. Consider request for a new WASTE BIN by the public open space, Canon Pyon.

15. Consider Police and Crime Commissioner TOWN AND PARISH COUNCIL SURVEY

16. MATTERS RAISED FOR NEXT MEETING (no discussion)

17. To note INFORMATION ITEMS

Clerk
1 October 2020

NDP Review Steering Group meeting – 1 October 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Thursday 1 October 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should
click on the following link at 7.30pm

https://us02web.zoom.us/j/82467538954

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 17 August 2020

4. To invite members of the public to join/ support the steering group

5. Review draft report from AECOM and agree next steps

6. Review outstanding information required to complete the first draft of the NDP Review document and agree next steps

7. Plan for public consultation on the draft NDP Review document and agree next steps

8. Summarise recommendations to make to Pyons Group Parish Council

9. Matters for the next meeting

10. Date of next meeting(s) and close meeting

***

Agenda – 1 September 2020

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET ONLINE AT 7.30 PM ON TUESDAY 1 SEPTEMBER 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/83872629371

1. To accept APOLOGIES FOR ABSENCE

2. To CO-OPT TWO NEW MEMBERS to the group parish council:
a) One member for the parish of Kings Pyon
b) One member for the parish of Canon Pyon

3. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

4. To agree MINUTES OF MEETING – 7 July 2020

5. To receive REPORT OF THE WARD COUNCILLOR

6. To invite views and discussion from LOCAL RESIDENTS

7. FOOTPATHS – Consider report from Footpath Officer and agree next steps

8. PLANNING
Update on planning decisions by Herefordshire Council

9. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

10. FINANCE
i) Receipts
Groundwork UK, NDP Review grant – £9,810.00

ii) Payments
Kirkwells, NDP Review support – £3,528.00
Eyelid Productions, annual website support – £100.00
HALC, website hosting and domain name – £60.00
C Klenk, bramble/ nettle cutter for footpaths – £23.90
Clerk, anti-virus subscription for parish council laptop (3 years) – £119.04
Clerk, wages increment for April-August 2020 – £331.25
R Mills, lengthsman – £ tbc

ii) Consider quotation from lengthsman to build a concrete base at the Club Room, Ledgemoor, in preparation for the re-location of the telephone kiosk
iii) Update standing order re: Clerk’s wages from September 2020

11. NEIGHBOURHOOD DEVELOPMENT PLAN – Consider drop in consultation report and recommendations for the NDP Review document

12. HIGHWAYS/ LENGTHSMAN and agree next steps

13. PUBLIC RIGHTS OF WAY & GREEN LANES ON WESTHOPE HILL – Review and agree next steps

14. Consider consultation on REMOVAL OF PHONE BOXES at Canon Pyon and Kings Pyon

15. Consider report of SPEEDING THROUGH WESTHOPE VILLAGE and agree next steps

16. COMMUNITY RESILIENCE PLAN – Proposal to include support to help raise awareness of grants and financial support that may be available from Herefordshire Council

17. Consider request for a member LEAVE OF ABSENCE

18. Consider consultation on PARKING CHARGES

19. MATTERS RAISED FOR NEXT MEETING (no discussion)

20. To note INFORMATION ITEMS

Clerk
26 August 2020

Agenda – 26 August 2020

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL HOLD AN EXTRAORDINARY ONLINE MEETING AT 7.30PM ON WEDNESDAY 26 AUGUST 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/87572795730

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To receive REPORT OF THE WARD COUNCILLOR

4. To invite views and discussion from LOCAL RESIDENTS

5. PLANNING
202135 30 Watling Close, Canon Pyon, HR4 8FA – Proposed first floor side extension and garage conversion.

201864 West View, Kings Pyon, HR4 8PS – Proposed erection of porch extension.

6. ANNUAL GOVERNANCE STATEMENT

7. ANNUAL RETURN 2019-20

8. To review RISK SCHEDULE

9. MATTERS RAISED FOR NEXT MEETING (no discussion)

10. Close meeting

Chairman
21 August 2020

NDP Review Steering Group meeting – 17 August 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Monday 17 August 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should
click on the following link at 7.30pm

https://us02web.zoom.us/j/86932632249

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 27 July 2020

4. To invite members of the public to join/ support the steering group

5. Report on drop in consultation on 14-15 March 2020
• Confirm proposed maps

6. Consider details requested by Kirkwells for the first draft of the NDP Review document and agree next steps

7. Review initial report from AECOM (if available)

8. Proposal to share documents via a cloud service such as Dropbox

9. Summarise recommendations to make to Pyons Group Parish Council

10. Matters for the next meeting

11. Date of next meeting(s) and close meeting

***

NDP Review steering group meeting – 27 July 2020

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Monday 27 July 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should
click on the following link at 7.30pm

https://us02web.zoom.us/j/83737040268?

 

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 20 July 2020

4. To invite members of the public to join/ support the steering group

5. Report on drop in consultation on 14-15 March 2020
• Review report as amended following the 4 June 2020 NDP Review meeting (the draft report has been circulated prior to the meeting)

6. Consider and agree relevant details requested by AECOM for the site assessments and agree next steps (the draft request has been circulated prior to the meeting)

7. Review Environment and Ecology report (the draft report has been circulated prior to the meeting)

8. Summarise recommendations to make to Pyons Group Parish Council

9. Matters for the next meeting

10. Date of next meeting(s) and close meeting

***