Agenda – 4 January 2022

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT CANON PYON PARISH HALL AT 7.30 PM ON TUESDAY 4 JANUARY 2022

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 16 November 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
214014 Land adjacent to The Dower House, Kings Pyon, HR4 8PT – Proposed erection of three houses with new access, drives and drainage system.

213765 Land Adjacent St Mary’s Church, Kings Pyon, HR4 8PS – Proposed erection of two houses complete with all necessary drainage and extended access drive with turning head.

214349 Derndale Wellington Hereford Herefordshire HR4 8BG – Proposed construction of 3 attenuation ponds with the primary purpose of these ponds is to attenuate water from agricultural land and the Wellington Brook during peak flows.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. Consider request from Canon Pyon Playing Fields Association (CPPFA) for financial support for proposed new PLAY PARK

9. FINANCE
i) Payments
Arbortech, removal of tree limb, Westhope Hill – £80.00
L Evans, salt/ grit for winter maintenance – £255.30
R Mills, lengthsman/ footpaths – £180.00
HMRC, PAYE to 5 January 2022 – £135.80

ii) Consider review of financial year 2021-22 to date, 2022-23 precept proposed by the finance working group, and review effectiveness of internal controls.
iii) Proposal to purchase .gov.uk domain for parish council website.

10. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS, including parking on verge by shop at Canon Pyon

11. To formally request the highway authority implements a PEDESTRIAN FOOTPATH from Canon Pyon to the school

12. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location

13. Proposal to continue to purchase salt/ grit locally as required for WINTER MAINTENANCE and agree next steps

14. Parish Council FLOOD GROUP – Review updated flooding report and report from working group and agree way forward

15. HEREFORDSHIRE LOCAL PLAN UPDATE – Consider draft responses to pre-consultation engagement questionnaire prepared by working group

16. MATTERS RAISED FOR NEXT MEETING (no discussion)

17. To note INFORMATION ITEMS

18. EMPLOYMENT MATTERS including appointment of new Clerk (Please note that the meeting may be closed to members of the public for part of this agenda item in order to protect confidential information)

Clerk
29 December 2021

Agenda – 16 November 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT WESTHOPE CHURCH AT 7.30 PM ON TUESDAY 16 NOVEMBER 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 5 October 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS, including report on site meeting to look at the proposed project by Kilbullock

9. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £ tbc
Clerk, new battery and pads for defibrillator at Canon Pyon – £297.00

ii) Lengthsman quotations to re-site Ledgemoor kiosk at the Club Room and for project by Kilbullock, Westhope Hill.

10. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location

11. Consider offer of 1 tonne of salt from the highway authority for WINTER MAINTENANCE and agree next steps

12. Parish Council FLOOD GROUP – Review draft proposal and suggested terms of reference and agree next steps

13. HEREFORDSHIRE LOCAL PLAN UPDATE – Consider pre-consultation engagement questionnaire

14. MATTERS RAISED FOR NEXT MEETING (no discussion)

15. To note INFORMATION ITEMS

Clerk
11 November 2021

Agenda – 5 October 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT CANON PYON PARISH HALL AT 7.30 PM ON TUESDAY 5 OCTOBER 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 7 September 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
213332 Land north and west of Mill Road and southeast of Brookside, Canon Pyon – Proposed erection of 33 No. new affordable dwellings, new access and visibility splays, internal roads and new drainage infrastructure.

213430 Derndale Wellington Hereford Herefordshire HR4 8BG – Creation of three separate flood attenuation ponds on agricultural land adjacent to the Wellington Brook. Prior approval.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £ tbc

ii) Lengthsman quotations to re-site Ledgemoor kiosk at the Club Room and for project by Kilbullock, Westhope Hill.
iii) Quotation for recommended work to wild cherry on parish council land at Westhope.

9. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS

10. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location

11. Consider offer of 1 tonne of salt from the highway authority for WINTER MAINTENANCE and agree next steps

12. Consider proposal to form a parish council FLOOD GROUP and agree next steps

13. NEIGHBOURHOOD DEVELOPMENT PLAN REVIEW – Plan for second Regulation 14 public consultation.

14. Review arrangements for checking the PUBLIC ACCESS DEFIBRILLATOR at the parish hall, Canon Pyon and agree next steps

15. HALC TRAINING SCHEDULE – Review and agree training requirements

16. MATTERS RAISED FOR NEXT MEETING (no discussion)

17. To note INFORMATION ITEMS

18. EMPLOYMENT MATTERS including recruitment/ appointment of new Clerk (Please note that the meeting may be closed to members of the public for part of this agenda item in order to protect confidential information)

Clerk – 30 September 2021

Agenda – 7 September 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT CANON PYON PARISH HALL AT 7.30 PM ON TUESDAY 7 SEPTEMBER 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. To accept APOLOGIES FOR ABSENCE

2. Proposed NOTE OF THANKS for long community service

3. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

4. To agree MINUTES OF MEETING – 6 July and 5 August 2021

5. To receive REPORT OF THE WARD COUNCILLOR

6. To invite views and discussion from LOCAL RESIDENTS

7. PLANNING
213143 Land Adjacent Dove Cottage, Westhope, HR4 8BL – Application for approval of reserved matters following Outline approval 182345 (Proposed outline application with all matters save access reserved for the erection of a detached 2/3 bedroom chalet).

Update on planning decisions by Herefordshire Council.

8. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

9. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £ tbc

ii) Lengthsman quotation to re-site Ledgemoor kiosk at the Club Room

10. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS

11. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location

12. Review TREE REPORTS commissioned by the group parish council and agree next steps

13. WAR MEMORIAL, CANON PYON – Proposal to replace tree in pot

14. SAFER WEST MERCIA PLAN – Consultation on Police and Crime Commissioner’s plan

15. Consider consultation on Herefordshire Council’s BUDGET AND COUNCIL TAX PROPOSALS 2022-23

16. NEWSLETTER – Proposal to publish a new issue

17. MATTERS RAISED FOR NEXT MEETING (no discussion)

18. To note INFORMATION ITEMS

19. EMPLOYMENT MATTERS including appointment of new Clerk (Please note that the meeting may be closed to members of the public for part of this agenda item in order to protect confidential information)

Clerk
2 September 2021

Agenda – 5 August 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL HOLD AN EXTRAORDINARY MEETING AT THE PUBLIC OPEN SPACE NEXT TO THE PLAYING FIELD AT CANON PYON AT 7.30 PM ON THURSDAY 5 AUGUST 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED.

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To receive REPORT OF THE WARD COUNCILLOR

4. To invite views and discussion from LOCAL RESIDENTS

5. PLANNING
212634 Two Hoots, Bush Bank, HR4 8EJ – Proposed two detached single storey dwellings in cartshed form.

212851 2 Lower Derndale Bungalows, Wellington, HR4 8BG – Proposed agricultural grain store building.

212371 The Old Brewery, The Nags Head, Canon Pyon, HR4 8NY – Proposed removal of conditions 3 & 4 of permission 102134 (Change of use with external and internal alterations, to convert existing six en-suite bedrooms into annexe dwelling)- To remove the ancillary accommodation and occupation use of the annex dwelling.

212326 Porter Cottage, Westhope Hill, HR4 8BU – Proposed two storey extension to the side elevation.

6. FINANCE
Payments
R Mills, lengthsman/ footpaths – £285.60
Clerk, office/ administration, July-August 2021 – £ tbc
Eyelid Productions Ltd, website maintenance 2021-22 – £100.00
Arbortech, tree reports on Westhope and two large redwoods – £270.00

7. MATTERS RAISED FOR NEXT MEETING (no discussion)

8. Close meeting

Chairman
1 August 2021

Agenda – 6 July 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT THE PUBLIC OPEN SPACE NEXT TO THE PLAYING FIELD AT CANON PYON AT 7.30 PM ON TUESDAY 6 JULY 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED.

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 1 June 2021

4. Consider Notice of application for modification to the Definitive Map for ADDITION OF RESTRICTED BYWAYS AT WESTHOPE

5. To receive REPORT OF THE WARD COUNCILLOR

6. To invite views and discussion from LOCAL RESIDENTS

7. PLANNING
212095 and 212096 Derndale, Wellington, HR4 8BG – Proposed conversion of barns to 5 no. holiday lets.

Update on planning decisions by Herefordshire Council.

8. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

9. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £99.12
Arbortech, re-issue payment for 2020 Westhope survey – £150.00
Honorarium, internal audit 2020-21 – £25.00
Clerk, office/ administration, April-June 2021 – £ tbc
HMRC, PAYE for period to 5 July 2021 – £135.80

ii) Lengthsman quotation to re-site Ledgemoor kiosk at the Club Room
iii) Recruitment of Clerk – Update, consider setting up a working group for interviews and agree next steps

10. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS

11. Raising awareness of NATURAL FLOOD MANAGEMENT PROJECTS and RESPONSIBILITY OF RIPARIAN OWNERS to maintain roadside ditches.

12. SPEEDING AT CANON PYON – Report from members meeting with West Mercia Police traffic advisor and agree next steps.

13. LOCAL POLICING CHARTER – Consider proposed ‘contact contract’ and invitation to suggest top 3 policing priorities.

14. CULTIVATION LICENCE FOR TREES at Kings Pyon – Update and agree next steps.

15. NEWSLETTER – Proposal to publish a new issue.

16. Police and Crime Commissioner TOWN AND PARISH COUNCIL SURVEY

17. MATTERS RAISED FOR NEXT MEETING (no discussion)

18. To note INFORMATION ITEMS

Clerk
1 July 2021

Agenda – 1 June 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT THE PUBLIC OPEN SPACE NEXT TO THE PLAYING FIELD AT CANON PYON AT 7.30 PM ON TUESDAY 1 JUNE 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS WILL BE REQUIRED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED. IT IS EXPECTED TO BE A SHORT MEETING

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF ANNUAL MEETING – 4 May 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
211655 Black Hall Farm, Kings Pyon, HR4 8PS – Proposed agricultural storage building and farm tracks.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. ANNUAL GOVERNANCE STATEMENT

9. GROUP PARISH COUNCIL ACCOUNTS for the year ended 31 March 2021

10. FINANCE
i) Payments
Woodland Trust, donation re:‘Trees for Tom’ – £50.00
R Mills, lengthsman/ drainage work – £ tbc
Came & Company, parish insurance – £468.34 (ratify)

ii) Lengthsman quotation to re-site Ledgemoor kiosk at the Club Room
iii) Proposal to commission HALC recruitment service (£200.00)
iv) Review signatories for parish council bank account

11. To ELECT OFFICERS for the year 2021-22
• Lengthsman, footpaths and highways coordinators
• Consultations coordinator

12. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS

13. Consider Notice of application for modification to the Definitive Map for ADDITION OF RESTRICTED BYWAYS AT WESTHOPE

14. Proposal to commission report on WELLINGTONIA TREE at Kings Pyon and other trees thought to have been planted to mark the jubilee year of Queen Victoria.

15. HOUSING IN HEREFORDSHIRE – Consultation by Herefordshire Council

16. MATTERS RAISED FOR NEXT MEETING (no discussion)

17. To note INFORMATION ITEMS

Clerk – 26 May 2021

Annual Meeting Agenda – 4 May 2021

NOTICE IS HEREBY GIVEN THAT THE ANNUAL MEETING OF PYONS GROUP PARISH COUNCIL WILL BE HELD ONLINE AT 7.30 PM ON TUESDAY 4 MAY 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/89965962857

1. To ELECT CHAIRMAN for the year 2021-22

2. To accept APOLOGIES FOR ABSENCE

3. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

4. OBSERVATIONS of the Herefordshire Councillor for Weobley Ward

5. To ELECT VICE CHAIRMAN AND OFFICERS for the year 2021-22
i. Vice-Chairman
ii. Lengthsman, footpaths and highways coordinators
iii. Consultations coordinator
iv. Footpaths Officer

6. To review members of working groups: FINANCE, PLANNING, WEBSITE AND NEWSLETTER

7. GROUP PARISH COUNCIL ACCOUNTS for the year ended 31 March 2021

8. To review SUBSCRIPTIONS TO OTHER BODIES

9. To review parish council policies: COMPLAINTS PROCEDURE; HANDLING REQUESTS UNDER THE FREEDOM OF INFORMATION AND DATA PROTECTION ACTS; and POLICY FOR PRESS AND MEDIA

10. To review RISK SCHEDULE

11. To review INSURANCE RENEWAL

12. To agree MINUTES OF PREVIOUS MEETING – 2 March 2021

13. To invite views and discussion from LOCAL RESIDENTS

14. FINANCE
i) Receipts
Herefordshire Council, precept 2020-21 – £7,250.00
Herefordshire Council, drainage grant – £4,675.00

ii) Payments
Came & Company, parish insurance – £347.94
Canon Pyon Parish Hall, meetings 2021 – £400.00
R Mills, lengthsman/ footpaths – £333.60
Kirkwells, NDP Review support – £2,940.00

iii) Consider donation to Woodland Trust for ‘Trees for Tom’

15. PLANNING
201913 Land Opposite Watling Close, Canon Pyon – Proposed residential development of 10 dwelling houses together with vehicle access to A4110. Re- consultation on amended plans or documents.

211055 Fullbridge House, Westhope, HR4 8BN – Proposed single storey side extension onto an existing detached house.

211317 Copse View, Patrick Orchard, Canon Pyon, HR4 8NY – Proposed extension & conversion of garage to form annexe.

Update on planning decisions by Herefordshire Council

16. NEIGHBOURHOOD DEVELOPMENT PLAN REVIEW – Review representations on Regulation 14 public consultation, consider recommended amendments to the NDP Review document and agree next steps

17. Consider Notice of application for modification to the Definitive Map for ADDITION OF RESTRICTED BYWAYS AT WESTHOPE

18. HIGHWAYS/ FOOTPATHS/ LENGTHSMAN SCHEME including flytipping and option to receive one cut on the C & U class road network in the parish to encourage biodiversity

19. Consider Pre-Submission Consultation on MINERALS AND WASTE LOCAL PLAN

20. Consider proposal to raise awareness of Herefordshire Council’s GUIDANCE ON BONFIRES

21. To note the service of a PAST COUNCILLOR

22. PARISH COUNCIL MEETINGS – Consider meetings checklist and risk schedule, and agree requirements/ budget and next steps

23. MATTERS RAISED FOR NEXT MEETING (no discussion)

24. To note INFORMATION ITEMS

Parish Clerk
28 April 2021

NDP Review steering group meeting – 30 March 2021

Pyons Group Parish Council
Neighbourhood Development Plan Review Steering Group

Online Meeting at 7.30pm, Tuesday 30 March 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should
click on the following link at 7.30pm
https://us02web.zoom.us/j/84353714474 

1. To note attendance at the meeting
a) Steering Group Members in attendance
b) Apologies
c) In attendance

2. Declarations of interest on agenda items

3. To receive the notes of the meeting of 11 January 2021

4. To invite members of the public to join/ support the steering group

5. Review representations on Regulation 14 public consultation on draft NDP Review document
• Herefordshire Council
• Residents
• Landowners
• Consultation bodies and other orgnaisations

6. Consider proposed amendments to draft NDP Review document and agree next steps

7. Finance: assess requirements and funding

8. Summarise recommendations to make to Pyons Group Parish Council

9. Matters for the next meeting

10. Date of next meeting(s) and close meeting

Agenda – 2 March 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET ONLINE AT 7.30 PM ON TUESDAY 2 MARCH 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Click to join Zoom Meeting
https://us02web.zoom.us/j/85177070454

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 5 February 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
210243 Crown House, Canon Pyon, HR4 8PE – Erection of workshop for maintenance and repair of agricultural machinery.

210507 Land adjacent to the Croft, Westhope, HR4 8BS – Proposed construction of a new two bedroom, fully accessible, bungalow with attached garage and carport. New vehicle access from the highway with turning and parking.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
i) Payments
Kirkwells, support for Regulation 14 public consultation – £1,176.00
HALC, affiliation and subscription 2021-22 – £703.46
L Evans & Son, grit – £204.24
Clerk, office expenses 2020-21 – £ tbc
HMRC, PAYE to 5 April 2021 – £136.00
R Mills, lengthsman/ drainage work – £ tbc

ii) Consider offer from Balfour Beatty/ Herefordshire Council for 100 percent funding of work done under the drainage grant.

9. Consider response from Safer Roads Partnership to request for a FIXED ENFORCEMENT SPEED CAMERA on the A4110 at Canon Pyon and agree next steps.

10. PUBLIC OPEN SPACE – Consider request from developer to transfer land and make maintenance payment, and agree next steps.

11. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS including report on maintenance required at the cattle grid on Westhope Hill, location for storage of sandbags at Canon Pyon and agree next steps.

12. Proposal to commission report on WELLINGTONIA TREE at Kings Pyon and other trees thought to have been planted to mark the jubilee year of Queen Victoria.

13. COMMUNITY RESILIENCE PLAN – Review process/ requirements and agree next steps.

14. Proposed SCHEDULE OF MEETINGS 2021-22 including arrangements for the Annual Parish meetings.

15. MATTERS RAISED FOR NEXT MEETING (no discussion)

16. To note INFORMATION ITEMS

Clerk – 25 February 2021