PC Agenda

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON TUESDAY 3 MARCH 2020 AT CANON PYON PARISH HALL

1. To accept APOLOGIES FOR ABSENCE

2. To CO-OPT A NEW MEMBER for the parish of Kings Pyon to the Group Parish Council

3. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

4. To agree MINUTES OF MEETING – 4 February 2020

5. To receive REPORT OF THE WARD COUNCILLOR

6. To invite views and discussion from LOCAL RESIDENTS

7. FOOTPATHS – Update and appointment of footpaths officer

8. PLANNING
200145 Rogers Farm, Bush Bank, HR4 8EP – Installation of ground source heat pumps and plant housing for space heating and cooling of poultry units (permitted via LPA Ref: 151983 & APP/W1850/W/17/3170855).
Update on planning decisions by Herefordshire Council.

9. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

10. FINANCE
i) Payments
Canon Pyon Parish Hall, meetings 2020 – £400.00
Friends of Westhope, donation – £120.00
T Hughes, P3 footpaths – £ tbc
HMRC, PAYE for period to 5 April 2020 – £ tbc
R Mills, lengthsman – £ tbc

ii) Appointment of planning consultant to support the review of the neighbourhood development plan
iii) Consider quotation from arboriculturist to cut back branches around roadside telephone cable at Kings Pyon

11. FLOODING – Review impact, available support and consider measures to help with potential future flood events

12. HIGHWAYS/ LENGTHSMAN including appointment of lengthsman, and expression of interest in lengthsman and P3 partnership scheme 2020-21

13. NEIGHBOURHOOD DEVELOPMENT PLAN – Consider notes and recommendations from the steering group, review plans for the consultation event in March, review core strategy settlement hierarchy review 2020 and agree next steps

14. Review draft drawings from Balfour Beatty for s106 funded HIGHWAY IMPROVEMENTS at Canon Pyon

15. Consider proposed SCHEDULE OF MEETINGS 2020-21 including arrangements for the Annual Parish meeting

16. Canon Pyon PARISH POUND – Quotations for renovation

17. PARISH COUNCIL NEWSLETTER – Update, review draft newsletter and agree next steps

18. MATTERS RAISED FOR NEXT MEETING (no discussion)

19. To note INFORMATION ITEMS

Clerk – 27 February 2020

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON WEDNESDAY 4 DECEMBER 2019 AT CANON PYON PARISH HALL

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 12 November 2019

4. Land to the south of Meadow Drive, Canon Pyon – Consultation on proposed development of 10 dwellings and new orchard.

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
193526 Burnt House, Westhope, HR4 8BU – Replacement of Existing Conservatory with Garden Room.

191254 The Elms, Bush Bank, HR4 8PJ – Formation of a new entrance to property. In order to: improve traffic visibility (splay) and to reduce incline of access driveway.

193988 New House, Westhope, HR4 8BS – Proposed extensions and replacement garage.

182343 The Cots, Westhope, Herefordshire HR4 8BU – Proposed conversion of 2 No. barns to dwelling houses with car ports and visitor parking. Re-consultation on amended and additional plans or documents.

193686 Black Hall Farm, Blackhall, Kings Pyon, HR4 8PS – Proposed agricultural building to isolate rainwater from existing farmyard manure clamp.

Update on planning decisions by Herefordshire Council.

7. FINANCE
Payments
Highground Maintenance Ltd., grounds maintenance of playing field – £600.00
Clerk, administrative expenses/ office (April-Nov. 2019) – £ tbc
R Mills, lengthsman – £ tbc

8. Consider process to review the PYONS GROUP NEIGHBOURHOOD DEVELOPMENT PLAN and agree next steps

9. Review s106 funded HIGHWAY IMPROVEMENT PROJECTS at Canon Pyon and agree next steps

10. Consider request to address SPEEDING on A4110 by CANON PYON SCHOOL and agree next steps

11. MATTERS RAISED FOR NEXT MEETING (no discussion)

12. To note INFORMATION ITEMS

13. EMPLOYMENT MATTERS (please note that this matter will be considered in closed session)

Clerk – 29 November 2019

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON TUESDAY 12 NOVEMBER 2019 AT CANON PYON PARISH HALL

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 1 October 2019

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. To review sales particulars for LAND NORTH AND WEST OF MILL ROAD AND SOUTH EAST OF BROOKSIDE, CANON PYON

7. FOOTPATHS

8. PLANNING
182345 Land adjacent to Dove Cottage, Westhope, HR4 8BL – Proposed outline application with all matters save access reserved for the erection of a detached 2/3 bedroom chalet.

193319 Meers Place, Kings Pyon, HR4 8RW – Erection of an agricultural building to be used as a covered manure store.

193307 Land adjacent Maple Villa, Ledgemoor – Reserved matters following ref 162110/O for two dwellings.

193664 Land at the Croft, Westhope, HR4 8BS – Construction of a new two-bedroom bungalow with new vehicular access.

Update on planning decisions by Herefordshire Council.

9. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

10. FINANCE
i) Payments
T Hughes, footpath maintenance – £247.50
A Mitchell, renovation of Canon Pyon war memorial – £2,040.00
Canon Pyon PCC, donation for meetings at Westhope Church in 2019 – £50.00
R Mills, lengthsman – £ tbc

ii) Consider review of financial year 2019-20 to date, and 2020-21 precept proposed by the finance working group

11. HIGHWAYS/ LENGTHSMAN and review provision of sandbags in the parishes

12. Review response to snagging requests made for the PUBLIC OPEN SPACE, CANON PYON and agree next steps

13. Consider process to review the PYONS GROUP NEIGHBOURHOOD DEVELOPMENT PLAN and agree next steps

14. Consider proposal to relocate LEDGEMOOR TELEPHONE KIOSK to the edge of the Club Room car park

15. Report on proposed A4110 SIGNPOST at Derndale ‘T’ junction and agree next steps

16. Review s106 funded HIGHWAY IMPROVEMENT PROJECTS at Canon Pyon and agree next steps

17. Consider request to address SPEEDING on A4110 by CANON PYON SCHOOL and agree next steps

18. Proposal to PLANT NEW TREES at Kings Pyon

19. Canon Pyon PARISH POUND – Quotations for renovation

20. Proposal to adopt and renovate the NOTICEBOARD AT KINGS PYON

21. MATTERS RAISED FOR NEXT MEETING (no discussion)

22. To note INFORMATION ITEMS

23. EMPLOYMENT MATTERS (please note that this matter will be considered in closed session)

Clerk – 7 November 2019

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON TUESDAY 1 OCTOBER 2019 AT CANON PYON PARISH HALL

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 3 September 2019

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. FOOTPATHS

7. PLANNING
193195 Site adjacent to Summerlease, Westhope Hill, Westhope – Application for approval of reserved matters following outline approval 162311 (Demolition of outbuildings and erection of four dwellings) for appearance, landscaping, layout, scale.

The Croft, Westhope – Consultation by landowner on proposed erection of bungalow.

Update on planning decisions by Herefordshire Council.

8. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

9. FINANCE
i) Receipts
Herefordshire Council, precept 2019-20 (Part 2) – £6,450.00

ii) Payments
HMRC, PAYE for period to 5 October 2019 – £79.60
R Mills, lengthsman – £ tbc

10. HIGHWAYS/ LENGTHSMAN

11. Report on PUBLIC OPEN SPACE, CANON PYON, including option to extend responsibility for the SUDS area to the rear of the space, and agree next steps

12. Report from working group on review of the PYONS GROUP NEIGHBOURHOOD DEVELOPMENT PLAN and agree next steps

13. Consider options for sign(s) to encourage drivers to avoid Westhope Hill when emergency A49 DIVERSIONS are in place

14. Consider request from the Playing Fields Association to support s106 FUNDING FOR NEW SAFETY MATTING AND DOG PROOF FENCE

15. Proposal to ask Welsh Water to advise on the CAPACITY OF THE SEWERAGE SYSTEM at Canon Pyon and agree next steps

16. Proposal to PLANT NEW TREES at Kings Pyon

17. Consider Canon Pyon PARISH POUND – State of repair and options for work to be done

18. MATTERS RAISED FOR NEXT MEETING (no discussion)

19. To note INFORMATION ITEMS

Clerk
26 September 2019

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON TUESDAY 3 SEPTEMBER 2019 AT LEDGEMOOR CLUB ROOM

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 2 July 2019

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. FOOTPATHS – Report from footpaths officer

7. PLANNING
191966 Outbuilding at Newend House, Canon Pyon, HR4 8NY – Proposed change of use and conversion of outbuilding to short term rental accommodation/holiday let.

The Croft, Westhope – Consultation by landowner on proposed erection of bungalow.

Update on planning decisions by Herefordshire Council.

8. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

9. FINANCE
Payments
Eyelid Productions, website maintenance – £100.00
T Hughes, footpaths maintenance – £390.00
Clerk, AVG anti-virus subscription for parish laptop/ Buy a Plan drawing of
Canon Pyon War Memorial/ Pads for defibrillator, Canon Pyon – £117.59
Arbortech, report on woodland on parish land, Westhope – £120.00
R Mills, lengthsman – £ tbc

10. HIGHWAYS/ LENGTHSMAN, including Hereford Transport Package and South Wye Transport Package decision

11. Report on TREES ON PARISH LAND, Westhope Hill

12. Consider a review of the PYONS GROUP NEIGHBOURHOOD DEVELOPMENT PLAN

13. Consider options for sign(s) to encourage drivers to avoid Westhope Hill when emergency A49 DIVERSIONS are in place

14. Consider BT TELEPHONE KIOSK REMOVAL CONSULTATION, which proposes removing the public service equipment at Kings Pyon, Canon Pyon and Westhope

15. Review of POLLING DISTRICTS, POLLING PLACES and POLLING STATIONS – 2019

16. Proposal to PLANT NEW TREES at Kings Pyon

17. Consider ‘WE DON’T BUY CRIME’ offer from the Police and Crime Commissioner

18. Review HALC TRAINING SCHEDULE

19. MEMBER COMMUNICATIONS – Consider consent to share email addresses

20. MATTERS RAISED FOR NEXT MEETING (no discussion)

21. To note INFORMATION ITEMS

Clerk
29 August 2019

 

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON TUESDAY 2 JULY 2019 AT WESTHOPE CHURCH

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 4 June 2019

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. LENGTHSMAN – Review plans for 2018-19

7. PLANNING
Update on planning decisions by Herefordshire Council

8. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

9. FINANCE
Payments
R Mills, lengthsman – £ tbc
Ledgemoor Ladies Club, meetings 2018-19 (re-issue) – £100.00
HMRC, PAYE for period to 5 July 2019 – £79.60

10. HIGHWAYS/ FOOTPATHS

11. Consider options for sign(s) to encourage drivers to avoid Westhope Hill when emergency A49 DIVERSIONS are in place

12. Consider request from the Kiosk Appreciation Society regarding the maintenance of the TELEPHONE KIOSK at Ledgemoor

13. Proposal to PLANT NEW TREES at Kings Pyon

14. Consider ‘WE DON’T BUY CRIME’ offer from the Police and Crime Commissioner

15. ALLOWANCES SCHEME for parish councillors – Enquiry from Herefordshire Council

16. MATTERS RAISED FOR NEXT MEETING (no discussion)

17. To note INFORMATION ITEMS

Clerk – 27 June 2019

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON TUESDAY 4 JUNE 2019 AT LEDGEMOOR CLUB ROOM

1. To accept APOLOGIES FOR ABSENCE

2. CO-OPT TO THE VACANCY on the Parish Council (Canon Pyon Parish)

3. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

4. To agree MINUTES OF ANNUAL MEETING – 14 May 2019

5. To receive REPORT OF THE WARD COUNCILLOR

6. To invite views and discussion from LOCAL RESIDENTS

7. PLANNING
191655 Land adjacent to St Mary’s Church, Kings Pyon – Proposed construction of two new houses.

Former nursery to rear of Bush Inn, Bush Bank – Consultation by landowner on plans to develop the site.

191502 Causeway Cottage, Wormsley, HR4 8LZ – Proposed single storey extension.

Update on planning decisions by Herefordshire Council

8. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

9. FINANCE
i) Payments
ICO, data registration fee 2019-20 (ratify) – £35.00
R Mills, lengthsman – £ tbc
ii) To agree a budget for restoration work on the War Memorial, Canon Pyon
iii) Request from Canon Pyon PCC to reconsider support for churchyard maintenance
iv) Appointment of lengthsman and P3 footpaths contractor, and contracts for 2019-20

10. HIGHWAYS/ LENGTHSMAN SCHEME/ FOOTPATHS

11. Proposal to commission Balfour Beatty to recommend ENGINEERING OPTIONS TO REDUCE SPEED OF TRAFFIC on the A4110, Canon Pyon.

12. Consider advice from locality steward to encourage drivers to avoid Westhope Hill when emergency A49 DIVERSIONS are in place.

13. Proposal to request removal of TELEPHONE KIOSK at Westhope

14. Proposal to PLANT NEW TREES at Kings Pyon

15. Consider ‘WE DON’T BUY CRIME’ offer from the Police and Crime Commissioner

16. TRAVELLERS’ SITES DPD EXAMINATION – Main Modifications Consultation

17. MATTERS RAISED FOR NEXT MEETING (no discussion)

18. To note INFORMATION ITEMS

Clerk – 30 May 2019

NOTICE IS HEREBY GIVEN THAT THE ANNUAL MEETING OF PYONS GROUP PARISH COUNCIL WILL BE AT 8PM ON TUESDAY 14 MAY 2019 AT CANON PYON PARISH HALL

1. To ELECT CHAIRMAN for the year 2019-20

2. To accept APOLOGIES FOR ABSENCE

3. Co-opt to the vacancies on the Group Parish Council
i) Canon Pyon Parish – to co-opt three members

4. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

5. OBSERVATIONS of the Herefordshire Councillor for Weobley Ward

6. To ELECT VICE CHAIRMAN AND OFFICERS for the year 2019-20
i. Vice-Chairman
ii. Lengthsman, footpaths and highways coordinators
iii. Consultations coordinator
iv. Footpaths Officer

7. To review members of working groups: FINANCE, PLANNING, WEBSITE, & NEWSLETTER

8. ANNUAL GOVERNANCE STATEMENT

9. GROUP PARISH COUNCIL ACCOUNTS for the year ended 31 March 2019

10. To review LAND AND ASSETS OF THE PARISH COUNCIL

11. To review SUBSCRIPTIONS TO OTHER BODIES

12. To review parish council policies: COMPLAINTS PROCEDURE; HANDLING REQUESTS UNDER THE FREEDOM OF INFORMATION AND DATA PROTECTION ACTS; and POLICY FOR PRESS AND MEDIA

13. To review INSURANCE RENEWAL

14. To review RISK SCHEDULE

15. To agree MINUTES OF PREVIOUS MEETING – 5 March 2019

16. To invite views and discussion from LOCAL RESIDENTS on Agenda Items

17. FINANCE
i) Receipts
Herefordshire Council, 50 percent of precept, 2019-20 – £6,450.00
Herefordshire Council, P3 footpaths grant 2018-19 – £1,197.21

ii) Payments
Came & Company, parish insurance – £218.00
Dr P Austerfield, footpath expenses – £304.68
Canon Pyon Parish Hall, meetings 2019 – £400.00
Ledgemoor Club Room, meetings 2018 & 2019 – £100.00
Canon Pyon PCC, meetings at Westhope Church 2018 & 2019 – £100.00
Honorarium for internal audit, 2018-19 – £25.00
HALC, affiliation & subscription 2019-20 – £624.25
Clerk, expenses Jan.-March 2019 – £ tbc
R Mills, lengthsman – £ tbc
T Hughes, footpaths maintenance (ratify) – £518.75

iii) Update standing order re: Clerk’s wages from April 2019
iv) Review signatories for parish council account(s)
v) Review proposed Annual Maintenance Plan for lengthsman and P3 footpaths in
2019-20

18. PLANNING
190918 The Laurels, Westhope, HR4 8BU – Proposed change of use of land to residential curtilage and replacement garage/workshop.
182565 Rivendell, Bush Bank – Proposed erection of one dwelling and new vehicular access. Reconsultation.
Update on planning decisions by Herefordshire Council

19. HIGHWAYS/ FOOTPATHS/ LENGTHSMAN SCHEME

20. Consider advice from locality steward to encourage drivers to avoid Westhope Hill when emergency A49 DIVERSIONS are in place

21. Consider ‘WE DON’T BUY CRIME’ offer from the Police and Crime Commissioner

22. Proposal to request removal of TELEPHONE KIOSK at Westhope

23. Proposal to move the LEDGEMOOR NOTICEBOARD opposite the Club Room

24. Proposal to PLANT NEW TREES at Kings Pyon

25. MATTERS RAISED FOR NEXT MEETING (no discussion)

26. To note INFORMATION ITEMS

Clerk
9 May 2019

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON TUESDAY 2 OCTOBER 2018 AT WESTHOPE CHURCH

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETINGS – 4 September 2018

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
182565 Rivendell, Bush Bank – Proposed erection of two dwellings, garages and construction of new vehicular access.
183007 Stocktree Cottage, Kings Pyon, HR4 8PT – Replacement windows to a listed building. Listed building consent.
183298 Canon Pyon Primary Academy, Canon Pyon, Hereford, HR4 8PF – Extension to existing mobile classroom.

Update on planning decisions by Herefordshire Council

7. CLERK’S REPORT

8. FINANCE
i) Receipts
Herefordshire Council, precept (50%) – £6,000.00
ii) Payments
R Mills, lengthsman – £78.00
Friends of Westhope, donation – £120.00
HMRC, PAYE for period to 5 October 2018 – £75.20
iii) Consider quotation to replace lid/ expand capacity of community bins on Westhope Hill

9. HIGHWAYS/ LENGTHSMAN SCHEME/ FOOTPATHS

10. To consider response to General Scrutiny Committee’s invitation to comment on POTHOLE REPAIRS and other public realm services

11. WAR MEMORIAL, CANON PYON

12. To agree actions re: REPORT ON TREES AT WESTHOPE

13. To consider response from Balfour Beatty to proposal to move the ADOPTED TELEPHONE KIOSK at Ledgemoor and agree next steps

14. PARISH PLAN – Report from working group

15. Proposal to close the PYONS GROUP FACEBOOK PAGE

16. To consider CONSULTATION ON DILWYN NEIGHBOURHOOD DEVELOPMENT PLAN
(Regulation 14)

17. MATTERS RAISED FOR NEXT MEETING (no discussion)

18. To note INFORMATION ITEMS

Parish Clerk
27 September 2018

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT 7.30 PM ON TUESDAY 4 SEPTEMBER 2018 AT THE CLUB ROOM, LEDGEMOOR

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETINGS – 3 July and 2 August 2018

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
Update on planning decisions by Herefordshire Council

7. CLERK’S REPORT

8. FINANCE
Payments
Norris and Miles Solicitors, registration of land at Westhope – £224.00
Arbortech, report on trees on parish land, Westhope – £95.00
HALC, training (‘Data Deadline’ and ‘Leading Lights’) – £108.00
Eyelid Productions, annual website support – 100.00
Balfour Beatty, coldfill tarmac – £tbc

9. HIGHWAYS/ LENGTHSMAN SCHEME/ FOOTPATHS

10. To consider response to General Scrutiny Committee’s invitation to comment on POTHOLE REPAIRS and other public realm services

11. To consider report on the WAR MEMORIAL, CANON PYON

12. To review report on TREES AT WESTHOPE

13. Proposal to identify DOG FOULING ‘HOT SPOTS’ and request signs from Herefordshire Council

14. To consider proposal to move the ADOPTED TELEPHONE KIOSK at Ledgemoor

15. Proposal to REPLACE LID OF COMMUNITY BIN at top of Westhope Hill

16. PARISH PLAN – Review action plan

17. To consider CONSULTATION ON REVISED HRA for Burghill Neighbourhood Development Plan

18. To consider CONSULTATION on role of NDPs in creating communities that support ageing well

19. CONSULTATIONS by Herefordshire Council
a) Budget Consultation 2019-20
b) Children and Young People’s Plan for Herefordshire
c) Hereford Area Plan Housing and Employment Site Options

20. MATTERS RAISED FOR NEXT MEETING (no discussion)

21. To note INFORMATION ITEMS

Parish Clerk
30 August 2018