PC Agenda
Agenda – 1st March 2022
PYONS GROUP PARISH COUNCIL (PGPC)
Councillors are summoned to attend an ordinary meeting of the group parish council on
Tuesday 01st March 2022 at 7.30pm in Canon Pyon Parish Hall
PLEASE NOTE THE MEETING WILL OBSERVE COVID SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)
AGENDA
2021/159 To receive apologies for absence.
2021/160 To receive declarations of interest & written dispensation requests.
2021/161 To receive and approve the minutes from the ordinary meeting of the parish council held on Tuesday the 8th February 2022.
2021/162 Councillor vacancy: To receive update from Chairman and consider action.
2021/163 Public Session:
2021/163.1 To raise matters from Ward Councillor’s report.
2021/163.2 To receive views of local residents on parish matters.
2021/164 Planning: To consider comments on applications to be determined by Herefordshire Council:
2021/164.1 Planning Consultation – None at present.
2021/165 Finance:
2021/165.1 To receive finance reports from the Responsible Finance Officer.
2021/165.2 To consider the following payments:
2021/165.2.1 HALC affiliation and subscription fees £629.69 plus VAT.
2021/165.2.2 HALC recruitment fee £200 plus VAT.
2021/165.2.3 Clerk’s expenses £101.81.
2021/166 To consider delegated powers to the new Clerk/RFO
2021/166.1 Spend within budget between meetings.
2021/166.2 Progression of previously agreed matters between meetings.
2021/166.3 Comments on planning applications, if required.
2021/167 To consider updating non-signatory details on PGPC banks accounts
2021/168 Financial support for new play park at Canon Pyon: To receive update from Clerk and consider action.
2021/169 Highways/Lengthsman/Footpaths: To receive updates from responsible councillors and consider action.
2021/170 Pound repairs: To receive update from Clerk and consider action.
2021/171 Proposal to store sandbags at Canon Pyon: To receive update from Cllr Schubert consider action.
2021/172 Grit spreader: To receive update from Cllr Perruzza and consider action.
2021/173 Parish council flood group: To receive update from Cllr Dickson and consider action.
2021/174 Ash tree complaint: To receive update from Cllr Dickson and consider action.
2021/175 Repairs Kilbullock: To receive update from Cllrs Perruzza and Ray and consider action.
2021/176 HM Queen’s Platinum Jubilee: To receive update from Cllr Perruzza and consider action.
2021/177 Future meeting dates: To receive update from Clerk and consider action.
2021/178 Broadband at Canon Pyon Parish Hall: To receive proposal from Cllr Spooner and consider action.
2021/179 Ledgemoor telephone box: Cllr Thomas – to consider action.
2021/180 To raise matters for next scheduled meeting …
Paul Hayden – Parish Clerk 01531 670 139 23rd February 2022
Due to the current COVID situation Pyons Group Parish Council asks that you let the parish clerk know you wish to attend by emailing clerk.pyonsgroup@gmail.com or telephone 01531 670 139.
Agenda – 08 February 2022
PYONS GROUP PARISH COUNCIL (PGPC)
Councillors are summoned to attend an ordinary meeting of the group parish council on
Tuesday 08th February 2022 at 7.30pm in Canon Pyon Parish Hall
PLEASE NOTE THE MEETING WILL OBSERVE COVID SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)
AGENDA
2021/141 To receive apologies for absence.
2021/142 To receive declarations of interest & written dispensation requests.
2021/143 To receive and approve the minutes from the extraordinary meeting of the parish council held on Monday the 24th January 2022.
2021/144 Councillor vacancy: To receive update from Chairman and consider action.
2021/145 Public Session:
2021/145.1 To raise matters from Ward Councillor’s report.
2021/145.2 To receive views of local residents on parish matters.
2021/146 Planning: To consider comments on applications to be determined by Herefordshire Council:
2021/146.1 Planning Consultation – 214525 – Rose Cottage, Bush Bank, Hereford HR4 8EW. Proposed extension and alterations.
2021/146.2 Planning Consultation – 214013 – Fullbridge Farm House, Westhope, Hereford, HR4 8BN. Proposed change of use of land to provide a hard tennis court.
2021/147 Finance:
2021/147.1 To receive finance reports from the Responsible Finance Officer.
2021/147.2 To consider the following payments: None at present.
2021/148 Request to support new play park at Canon Pyon: To consider request raised at previous PGPC meeting (minute 2021/127).
2021/149 Highways/Lengthsman/Footpaths: To receive updates from responsible councillors and consider action.
2021/150 Pedestrian footpath from Canon Pyon to school: To consider action.
2021/151 Proposal to store sandbags at Canon Pyon: To consider action.
2021/152 Winter maintenance proposal: To consider action.
2021/153 Parish council flood group: To receive report from working group and consider action.
2021/154 Ash tree complaint: To receive update from Cllr Dickson and consider action.
2021/155 Repairs Kilbullock: To consider action.
2021/156 HM Queen’s Platinum Jubilee: To consider action.
2021/157 Future meeting dates: To consider future meeting dates of PGPC.
2021/158 To raise matters for next scheduled meeting …
Paul Hayden – Parish Clerk 01531 670 139 2nd February 2022
Due to the current COVID situation Pyons Group Parish Council asks that you let the parish clerk know you wish to attend by emailing clerk.pyonsgroup@gmail.com or telephone 01531 670 139.
Agenda – 24 January 2022
NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL HOLD AN EXTRAORDINARY MEETING AT 7.30 PM ON MONDAY 24 JANUARY 2022 AT CANON PYON PARISH HALL
PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)
1. To accept APOLOGIES FOR ABSENCE
2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items
3. EMPLOYMENT MATTERS including appointment of new Clerk (Please note that the meeting will be closed to members of the public for this agenda item in order to protect confidential information)
4. Close meeting
Chairman
19 January 2022
Agenda – 4 January 2022
NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT CANON PYON PARISH HALL AT 7.30 PM ON TUESDAY 4 JANUARY 2022
PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)
1. To accept APOLOGIES FOR ABSENCE
2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items
3. To agree MINUTES OF MEETING – 16 November 2021
4. To receive REPORT OF THE WARD COUNCILLOR
5. To invite views and discussion from LOCAL RESIDENTS
6. PLANNING
214014 Land adjacent to The Dower House, Kings Pyon, HR4 8PT – Proposed erection of three houses with new access, drives and drainage system.
213765 Land Adjacent St Mary’s Church, Kings Pyon, HR4 8PS – Proposed erection of two houses complete with all necessary drainage and extended access drive with turning head.
214349 Derndale Wellington Hereford Herefordshire HR4 8BG – Proposed construction of 3 attenuation ponds with the primary purpose of these ponds is to attenuate water from agricultural land and the Wellington Brook during peak flows.
Update on planning decisions by Herefordshire Council.
7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS
8. Consider request from Canon Pyon Playing Fields Association (CPPFA) for financial support for proposed new PLAY PARK
9. FINANCE
i) Payments
Arbortech, removal of tree limb, Westhope Hill – £80.00
L Evans, salt/ grit for winter maintenance – £255.30
R Mills, lengthsman/ footpaths – £180.00
HMRC, PAYE to 5 January 2022 – £135.80
ii) Consider review of financial year 2021-22 to date, 2022-23 precept proposed by the finance working group, and review effectiveness of internal controls.
iii) Proposal to purchase .gov.uk domain for parish council website.
10. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS, including parking on verge by shop at Canon Pyon
11. To formally request the highway authority implements a PEDESTRIAN FOOTPATH from Canon Pyon to the school
12. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location
13. Proposal to continue to purchase salt/ grit locally as required for WINTER MAINTENANCE and agree next steps
14. Parish Council FLOOD GROUP – Review updated flooding report and report from working group and agree way forward
15. HEREFORDSHIRE LOCAL PLAN UPDATE – Consider draft responses to pre-consultation engagement questionnaire prepared by working group
16. MATTERS RAISED FOR NEXT MEETING (no discussion)
17. To note INFORMATION ITEMS
18. EMPLOYMENT MATTERS including appointment of new Clerk (Please note that the meeting may be closed to members of the public for part of this agenda item in order to protect confidential information)
Clerk
29 December 2021
Agenda – 16 November 2021
NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT WESTHOPE CHURCH AT 7.30 PM ON TUESDAY 16 NOVEMBER 2021
PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED
1. To accept APOLOGIES FOR ABSENCE
2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items
3. To agree MINUTES OF MEETING – 5 October 2021
4. To receive REPORT OF THE WARD COUNCILLOR
5. To invite views and discussion from LOCAL RESIDENTS
6. PLANNING
Update on planning decisions by Herefordshire Council.
7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS
8. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS, including report on site meeting to look at the proposed project by Kilbullock
9. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £ tbc
Clerk, new battery and pads for defibrillator at Canon Pyon – £297.00
ii) Lengthsman quotations to re-site Ledgemoor kiosk at the Club Room and for project by Kilbullock, Westhope Hill.
10. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location
11. Consider offer of 1 tonne of salt from the highway authority for WINTER MAINTENANCE and agree next steps
12. Parish Council FLOOD GROUP – Review draft proposal and suggested terms of reference and agree next steps
13. HEREFORDSHIRE LOCAL PLAN UPDATE – Consider pre-consultation engagement questionnaire
14. MATTERS RAISED FOR NEXT MEETING (no discussion)
15. To note INFORMATION ITEMS
Clerk
11 November 2021
Agenda – 5 October 2021
NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT CANON PYON PARISH HALL AT 7.30 PM ON TUESDAY 5 OCTOBER 2021
PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED
1. To accept APOLOGIES FOR ABSENCE
2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items
3. To agree MINUTES OF MEETING – 7 September 2021
4. To receive REPORT OF THE WARD COUNCILLOR
5. To invite views and discussion from LOCAL RESIDENTS
6. PLANNING
213332 Land north and west of Mill Road and southeast of Brookside, Canon Pyon – Proposed erection of 33 No. new affordable dwellings, new access and visibility splays, internal roads and new drainage infrastructure.
213430 Derndale Wellington Hereford Herefordshire HR4 8BG – Creation of three separate flood attenuation ponds on agricultural land adjacent to the Wellington Brook. Prior approval.
Update on planning decisions by Herefordshire Council.
7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS
8. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £ tbc
ii) Lengthsman quotations to re-site Ledgemoor kiosk at the Club Room and for project by Kilbullock, Westhope Hill.
iii) Quotation for recommended work to wild cherry on parish council land at Westhope.
9. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS
10. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location
11. Consider offer of 1 tonne of salt from the highway authority for WINTER MAINTENANCE and agree next steps
12. Consider proposal to form a parish council FLOOD GROUP and agree next steps
13. NEIGHBOURHOOD DEVELOPMENT PLAN REVIEW – Plan for second Regulation 14 public consultation.
14. Review arrangements for checking the PUBLIC ACCESS DEFIBRILLATOR at the parish hall, Canon Pyon and agree next steps
15. HALC TRAINING SCHEDULE – Review and agree training requirements
16. MATTERS RAISED FOR NEXT MEETING (no discussion)
17. To note INFORMATION ITEMS
18. EMPLOYMENT MATTERS including recruitment/ appointment of new Clerk (Please note that the meeting may be closed to members of the public for part of this agenda item in order to protect confidential information)
Clerk – 30 September 2021
Agenda – 6 July 2021
NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT THE PUBLIC OPEN SPACE NEXT TO THE PLAYING FIELD AT CANON PYON AT 7.30 PM ON TUESDAY 6 JULY 2021
PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED.
1. To accept APOLOGIES FOR ABSENCE
2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items
3. To agree MINUTES OF MEETING – 1 June 2021
4. Consider Notice of application for modification to the Definitive Map for ADDITION OF RESTRICTED BYWAYS AT WESTHOPE
5. To receive REPORT OF THE WARD COUNCILLOR
6. To invite views and discussion from LOCAL RESIDENTS
7. PLANNING
212095 and 212096 Derndale, Wellington, HR4 8BG – Proposed conversion of barns to 5 no. holiday lets.
Update on planning decisions by Herefordshire Council.
8. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS
9. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £99.12
Arbortech, re-issue payment for 2020 Westhope survey – £150.00
Honorarium, internal audit 2020-21 – £25.00
Clerk, office/ administration, April-June 2021 – £ tbc
HMRC, PAYE for period to 5 July 2021 – £135.80
ii) Lengthsman quotation to re-site Ledgemoor kiosk at the Club Room
iii) Recruitment of Clerk – Update, consider setting up a working group for interviews and agree next steps
10. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS
11. Raising awareness of NATURAL FLOOD MANAGEMENT PROJECTS and RESPONSIBILITY OF RIPARIAN OWNERS to maintain roadside ditches.
12. SPEEDING AT CANON PYON – Report from members meeting with West Mercia Police traffic advisor and agree next steps.
13. LOCAL POLICING CHARTER – Consider proposed ‘contact contract’ and invitation to suggest top 3 policing priorities.
14. CULTIVATION LICENCE FOR TREES at Kings Pyon – Update and agree next steps.
15. NEWSLETTER – Proposal to publish a new issue.
16. Police and Crime Commissioner TOWN AND PARISH COUNCIL SURVEY
17. MATTERS RAISED FOR NEXT MEETING (no discussion)
18. To note INFORMATION ITEMS
Clerk
1 July 2021
Agenda – 1 June 2021
NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT THE PUBLIC OPEN SPACE NEXT TO THE PLAYING FIELD AT CANON PYON AT 7.30 PM ON TUESDAY 1 JUNE 2021
PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS WILL BE REQUIRED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED. IT IS EXPECTED TO BE A SHORT MEETING
1. To accept APOLOGIES FOR ABSENCE
2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items
3. To agree MINUTES OF ANNUAL MEETING – 4 May 2021
4. To receive REPORT OF THE WARD COUNCILLOR
5. To invite views and discussion from LOCAL RESIDENTS
6. PLANNING
211655 Black Hall Farm, Kings Pyon, HR4 8PS – Proposed agricultural storage building and farm tracks.
Update on planning decisions by Herefordshire Council.
7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS
8. ANNUAL GOVERNANCE STATEMENT
9. GROUP PARISH COUNCIL ACCOUNTS for the year ended 31 March 2021
10. FINANCE
i) Payments
Woodland Trust, donation re:‘Trees for Tom’ – £50.00
R Mills, lengthsman/ drainage work – £ tbc
Came & Company, parish insurance – £468.34 (ratify)
ii) Lengthsman quotation to re-site Ledgemoor kiosk at the Club Room
iii) Proposal to commission HALC recruitment service (£200.00)
iv) Review signatories for parish council bank account
11. To ELECT OFFICERS for the year 2021-22
• Lengthsman, footpaths and highways coordinators
• Consultations coordinator
12. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS
13. Consider Notice of application for modification to the Definitive Map for ADDITION OF RESTRICTED BYWAYS AT WESTHOPE
14. Proposal to commission report on WELLINGTONIA TREE at Kings Pyon and other trees thought to have been planted to mark the jubilee year of Queen Victoria.
15. HOUSING IN HEREFORDSHIRE – Consultation by Herefordshire Council
16. MATTERS RAISED FOR NEXT MEETING (no discussion)
17. To note INFORMATION ITEMS
Clerk – 26 May 2021