Agenda – 1st March 2022

Agenda 1 March 2022

PYONS GROUP PARISH COUNCIL (PGPC)

Councillors are summoned to attend an ordinary meeting of the group parish council on

Tuesday 01st March 2022 at 7.30pm in Canon Pyon Parish Hall

 

PLEASE NOTE THE MEETING WILL OBSERVE COVID SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)

 

AGENDA

2021/159    To receive apologies for absence.

2021/160    To receive declarations of interest & written dispensation requests.

2021/161    To receive and approve the minutes from the ordinary meeting of the parish council held on Tuesday the 8th February 2022.

2021/162    Councillor vacancy: To receive update from Chairman and consider action.

2021/163    Public Session:

2021/163.1  To raise matters from Ward Councillor’s report.

2021/163.2  To receive views of local residents on parish matters.

2021/164    Planning:  To consider comments on applications to be determined by Herefordshire Council:

2021/164.1  Planning Consultation – None at present.

2021/165    Finance:

              2021/165.1  To receive finance reports from the Responsible Finance Officer.

2021/165.2  To consider the following payments:

2021/165.2.1  HALC affiliation and subscription fees  £629.69 plus VAT.

2021/165.2.2  HALC recruitment fee  £200 plus VAT.

2021/165.2.3  Clerk’s expenses  £101.81.

2021/166    To consider delegated powers to the new Clerk/RFO

2021/166.1  Spend within budget between meetings.

2021/166.2  Progression of previously agreed matters between meetings.

2021/166.3  Comments on planning applications, if required.

2021/167    To consider updating non-signatory details on PGPC banks accounts

2021/168    Financial support for new play park at Canon Pyon:  To receive update from Clerk and consider action.

2021/169    Highways/Lengthsman/Footpaths: To receive updates from responsible councillors and consider action.

2021/170    Pound repairs:  To receive update from Clerk and consider action.

2021/171    Proposal to store sandbags at Canon Pyon:  To receive update from Cllr Schubert consider action.

2021/172    Grit spreader:  To receive update from Cllr Perruzza and consider action.

2021/173    Parish council flood group:  To receive update from Cllr Dickson and consider action.

2021/174    Ash tree complaint:  To receive update from Cllr Dickson and consider action.

2021/175    Repairs Kilbullock:  To receive update from Cllrs Perruzza  and Ray and consider action.

2021/176    HM Queen’s Platinum Jubilee: To receive update from Cllr Perruzza and consider action.

2021/177    Future meeting dates:  To receive update from Clerk and consider action.

2021/178    Broadband at Canon Pyon Parish Hall:  To receive proposal from Cllr Spooner and consider action.

2021/179    Ledgemoor telephone box:  Cllr Thomas – to consider action.

2021/180    To raise matters for next scheduled meeting …

Paul Hayden – Parish Clerk   01531 670 139                                                                                      23rd February 2022

 

Due to the current COVID situation Pyons Group Parish Council asks that you let the parish clerk know you wish to attend by emailing clerk.pyonsgroup@gmail.com or telephone 01531 670 139.

Agenda – 08 February 2022

Agenda 8 February 2022 (1)

PYONS GROUP PARISH COUNCIL (PGPC)

Councillors are summoned to attend an ordinary meeting of the group parish council on

Tuesday 08th February 2022 at 7.30pm in Canon Pyon Parish Hall

 

PLEASE NOTE THE MEETING WILL OBSERVE COVID SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)

 

 

AGENDA

2021/141   To receive apologies for absence.

2021/142   To receive declarations of interest & written dispensation requests.

2021/143   To receive and approve the minutes from the extraordinary meeting of the parish council held on Monday the 24th January 2022.

2021/144   Councillor vacancy: To receive update from Chairman and consider action.

2021/145   Public Session:

2021/145.1  To raise matters from Ward Councillor’s report.

2021/145.2  To receive views of local residents on parish matters.

2021/146   Planning:  To consider comments on applications to be determined by Herefordshire Council:

2021/146.1  Planning Consultation – 214525 – Rose Cottage, Bush Bank, Hereford HR4 8EW. Proposed extension and alterations.

2021/146.2  Planning Consultation – 214013 – Fullbridge Farm House, Westhope, Hereford, HR4 8BN. Proposed change of use of land to provide a hard tennis court.

2021/147   Finance:

              2021/147.1  To receive finance reports from the Responsible Finance Officer.

2021/147.2  To consider the following payments: None at present.

2021/148   Request to support new play park at Canon Pyon:  To consider request raised at previous PGPC meeting (minute 2021/127).

2021/149   Highways/Lengthsman/Footpaths: To receive updates from responsible councillors and consider action.

2021/150   Pedestrian footpath from Canon Pyon to school:  To consider action.

2021/151   Proposal to store sandbags at Canon Pyon:  To consider action.

2021/152   Winter maintenance proposal:  To consider action.

2021/153   Parish council flood group:  To receive report from working group and consider action.

2021/154   Ash tree complaint:  To receive update from Cllr Dickson and consider action.

2021/155   Repairs Kilbullock:  To consider action.

2021/156   HM Queen’s Platinum Jubilee: To consider action.

2021/157   Future meeting dates:  To consider future meeting dates of PGPC.

2021/158   To raise matters for next scheduled meeting …

 

Paul Hayden – Parish Clerk   01531 670 139                                                                                      2nd February 2022

 

Due to the current COVID situation Pyons Group Parish Council asks that you let the parish clerk know you wish to attend by emailing clerk.pyonsgroup@gmail.com or telephone 01531 670 139.

Agenda – 24 January 2022

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL HOLD AN EXTRAORDINARY MEETING AT 7.30 PM ON MONDAY 24 JANUARY 2022 AT CANON PYON PARISH HALL

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. EMPLOYMENT MATTERS including appointment of new Clerk (Please note that the meeting will be closed to members of the public for this agenda item in order to protect confidential information)

4. Close meeting

Chairman
19 January 2022

Agenda – 4 January 2022

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT CANON PYON PARISH HALL AT 7.30 PM ON TUESDAY 4 JANUARY 2022

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 16 November 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
214014 Land adjacent to The Dower House, Kings Pyon, HR4 8PT – Proposed erection of three houses with new access, drives and drainage system.

213765 Land Adjacent St Mary’s Church, Kings Pyon, HR4 8PS – Proposed erection of two houses complete with all necessary drainage and extended access drive with turning head.

214349 Derndale Wellington Hereford Herefordshire HR4 8BG – Proposed construction of 3 attenuation ponds with the primary purpose of these ponds is to attenuate water from agricultural land and the Wellington Brook during peak flows.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. Consider request from Canon Pyon Playing Fields Association (CPPFA) for financial support for proposed new PLAY PARK

9. FINANCE
i) Payments
Arbortech, removal of tree limb, Westhope Hill – £80.00
L Evans, salt/ grit for winter maintenance – £255.30
R Mills, lengthsman/ footpaths – £180.00
HMRC, PAYE to 5 January 2022 – £135.80

ii) Consider review of financial year 2021-22 to date, 2022-23 precept proposed by the finance working group, and review effectiveness of internal controls.
iii) Proposal to purchase .gov.uk domain for parish council website.

10. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS, including parking on verge by shop at Canon Pyon

11. To formally request the highway authority implements a PEDESTRIAN FOOTPATH from Canon Pyon to the school

12. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location

13. Proposal to continue to purchase salt/ grit locally as required for WINTER MAINTENANCE and agree next steps

14. Parish Council FLOOD GROUP – Review updated flooding report and report from working group and agree way forward

15. HEREFORDSHIRE LOCAL PLAN UPDATE – Consider draft responses to pre-consultation engagement questionnaire prepared by working group

16. MATTERS RAISED FOR NEXT MEETING (no discussion)

17. To note INFORMATION ITEMS

18. EMPLOYMENT MATTERS including appointment of new Clerk (Please note that the meeting may be closed to members of the public for part of this agenda item in order to protect confidential information)

Clerk
29 December 2021

Agenda – 16 November 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT WESTHOPE CHURCH AT 7.30 PM ON TUESDAY 16 NOVEMBER 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 5 October 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS, including report on site meeting to look at the proposed project by Kilbullock

9. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £ tbc
Clerk, new battery and pads for defibrillator at Canon Pyon – £297.00

ii) Lengthsman quotations to re-site Ledgemoor kiosk at the Club Room and for project by Kilbullock, Westhope Hill.

10. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location

11. Consider offer of 1 tonne of salt from the highway authority for WINTER MAINTENANCE and agree next steps

12. Parish Council FLOOD GROUP – Review draft proposal and suggested terms of reference and agree next steps

13. HEREFORDSHIRE LOCAL PLAN UPDATE – Consider pre-consultation engagement questionnaire

14. MATTERS RAISED FOR NEXT MEETING (no discussion)

15. To note INFORMATION ITEMS

Clerk
11 November 2021

Agenda – 5 October 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT CANON PYON PARISH HALL AT 7.30 PM ON TUESDAY 5 OCTOBER 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 7 September 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
213332 Land north and west of Mill Road and southeast of Brookside, Canon Pyon – Proposed erection of 33 No. new affordable dwellings, new access and visibility splays, internal roads and new drainage infrastructure.

213430 Derndale Wellington Hereford Herefordshire HR4 8BG – Creation of three separate flood attenuation ponds on agricultural land adjacent to the Wellington Brook. Prior approval.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £ tbc

ii) Lengthsman quotations to re-site Ledgemoor kiosk at the Club Room and for project by Kilbullock, Westhope Hill.
iii) Quotation for recommended work to wild cherry on parish council land at Westhope.

9. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS

10. Proposal to STORE SANDBAGS AT CANON PYON securely at an agreed location

11. Consider offer of 1 tonne of salt from the highway authority for WINTER MAINTENANCE and agree next steps

12. Consider proposal to form a parish council FLOOD GROUP and agree next steps

13. NEIGHBOURHOOD DEVELOPMENT PLAN REVIEW – Plan for second Regulation 14 public consultation.

14. Review arrangements for checking the PUBLIC ACCESS DEFIBRILLATOR at the parish hall, Canon Pyon and agree next steps

15. HALC TRAINING SCHEDULE – Review and agree training requirements

16. MATTERS RAISED FOR NEXT MEETING (no discussion)

17. To note INFORMATION ITEMS

18. EMPLOYMENT MATTERS including recruitment/ appointment of new Clerk (Please note that the meeting may be closed to members of the public for part of this agenda item in order to protect confidential information)

Clerk – 30 September 2021

Agenda – 6 July 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT THE PUBLIC OPEN SPACE NEXT TO THE PLAYING FIELD AT CANON PYON AT 7.30 PM ON TUESDAY 6 JULY 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED.

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF MEETING – 1 June 2021

4. Consider Notice of application for modification to the Definitive Map for ADDITION OF RESTRICTED BYWAYS AT WESTHOPE

5. To receive REPORT OF THE WARD COUNCILLOR

6. To invite views and discussion from LOCAL RESIDENTS

7. PLANNING
212095 and 212096 Derndale, Wellington, HR4 8BG – Proposed conversion of barns to 5 no. holiday lets.

Update on planning decisions by Herefordshire Council.

8. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

9. FINANCE
i) Payments
R Mills, lengthsman/ footpaths – £99.12
Arbortech, re-issue payment for 2020 Westhope survey – £150.00
Honorarium, internal audit 2020-21 – £25.00
Clerk, office/ administration, April-June 2021 – £ tbc
HMRC, PAYE for period to 5 July 2021 – £135.80

ii) Lengthsman quotation to re-site Ledgemoor kiosk at the Club Room
iii) Recruitment of Clerk – Update, consider setting up a working group for interviews and agree next steps

10. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS

11. Raising awareness of NATURAL FLOOD MANAGEMENT PROJECTS and RESPONSIBILITY OF RIPARIAN OWNERS to maintain roadside ditches.

12. SPEEDING AT CANON PYON – Report from members meeting with West Mercia Police traffic advisor and agree next steps.

13. LOCAL POLICING CHARTER – Consider proposed ‘contact contract’ and invitation to suggest top 3 policing priorities.

14. CULTIVATION LICENCE FOR TREES at Kings Pyon – Update and agree next steps.

15. NEWSLETTER – Proposal to publish a new issue.

16. Police and Crime Commissioner TOWN AND PARISH COUNCIL SURVEY

17. MATTERS RAISED FOR NEXT MEETING (no discussion)

18. To note INFORMATION ITEMS

Clerk
1 July 2021

Agenda – 1 June 2021

NOTICE IS HEREBY GIVEN THAT PYONS GROUP PARISH COUNCIL WILL MEET AT THE PUBLIC OPEN SPACE NEXT TO THE PLAYING FIELD AT CANON PYON AT 7.30 PM ON TUESDAY 1 JUNE 2021

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS WILL BE REQUIRED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED. IT IS EXPECTED TO BE A SHORT MEETING

1. To accept APOLOGIES FOR ABSENCE

2. To receive DECLARATIONS OF INTEREST and WRITTEN REQUESTS FOR DISPENSATION on agenda items

3. To agree MINUTES OF ANNUAL MEETING – 4 May 2021

4. To receive REPORT OF THE WARD COUNCILLOR

5. To invite views and discussion from LOCAL RESIDENTS

6. PLANNING
211655 Black Hall Farm, Kings Pyon, HR4 8PS – Proposed agricultural storage building and farm tracks.

Update on planning decisions by Herefordshire Council.

7. CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY MEMBERS

8. ANNUAL GOVERNANCE STATEMENT

9. GROUP PARISH COUNCIL ACCOUNTS for the year ended 31 March 2021

10. FINANCE
i) Payments
Woodland Trust, donation re:‘Trees for Tom’ – £50.00
R Mills, lengthsman/ drainage work – £ tbc
Came & Company, parish insurance – £468.34 (ratify)

ii) Lengthsman quotation to re-site Ledgemoor kiosk at the Club Room
iii) Proposal to commission HALC recruitment service (£200.00)
iv) Review signatories for parish council bank account

11. To ELECT OFFICERS for the year 2021-22
• Lengthsman, footpaths and highways coordinators
• Consultations coordinator

12. HIGHWAYS/ LENGTHSMAN/ FOOTPATHS

13. Consider Notice of application for modification to the Definitive Map for ADDITION OF RESTRICTED BYWAYS AT WESTHOPE

14. Proposal to commission report on WELLINGTONIA TREE at Kings Pyon and other trees thought to have been planted to mark the jubilee year of Queen Victoria.

15. HOUSING IN HEREFORDSHIRE – Consultation by Herefordshire Council

16. MATTERS RAISED FOR NEXT MEETING (no discussion)

17. To note INFORMATION ITEMS

Clerk – 26 May 2021