Draft Minutes

MINUTES OF THE PYONS GROUP PARISH COUNCIL MEETING HELD AT 7.30 PM ON TUESDAY 12 NOVEMBER 2019 AT CANON PYON PARISH HALL

Present: Mr H. Ray (Chairman), Mr. G. R. Vaughan (Vice Chairman), Mrs G. Dickson, Mr D. Bowen-Jones, Mr I. Barber, Mr M. Perruzza, Mr N.C. Davies, Mr D. Spooner and Mr D. Wilkinson.

In attendance: Ward Cllr. M. Jones; and Mr R. Hewitt, Clerk. There were eight (8) members of the public present.

2019/294 APOLOGIES FOR ABSENCE – Apologies accepted from Mrs. L. Pugh, Mrs M Riley and Mr B. Thomas.

2019/295 DECLARATIONS OF INTEREST AND WRITTEN REQUESTS FOR DISPENSATION – None.

2019/296 MINUTES OF MEETING
The minutes of the Meeting held on 1 October 2019 were agreed unanimously and signed as a true record.

2019/297 VIEWS OF LOCAL RESIDENTS
There were no matters raised.

2019/298 LAND NORTH AND WEST OF MILL ROAD AND SOUTH EAST OF BROOKSIDE, CANON PYON
It was noted that sales particulars have been made publicly available for potential residential development of site D in the neighbourhood development plan. The particulars include an indicative layout for 28 dwellings and development of the site is subject to planning permission by Herefordshire Council.

Members of the public said site D in the neighbourhood development plan should not be developed, as the site had been rejected by Herefordshire Council on highway grounds when assessing land with housing potential in Canon Pyon in 2012. It was felt that development in Canon Pyon since 2011 has exceeded the guidance figure, and that more houses will place undue pressure on services including the school and sewage system. Mill Road was reported to have had extensive surface water flooding following heavy rainfall in October 2019. A request was made to consult with local people.

A response from Welsh Water in respect of the sewerage infrastructure at Canon Pyon was noted. The parish council resolved to include site D in a review of the neighbourhood development plan.

2019/299 FOOTPATHS
The suggestion to install steps to reach the stile on Mill Road, Canon Pyon, which accesses CP19 towards Brookside, has been passed to the footpaths officer. A footpath off Nupton Lane was reported to have been overgrown during the summer.

2019/300 PLANNING
182345 Land adjacent to Dove Cottage, Westhope, HR4 8BL – Proposed outline application with all matters save access reserved for the erection of a detached 2/3 bedroom chalet. The parish council objected to the planning application on the grounds of overdevelopment of the site, loss of amenity green space and disturbance and loss of privacy. The proposal to use the designated amenity and play area for the existing holiday lets is not in the spirit of the original planning application (172339) and overdevelops the site relative to neighbouring properties. The increased density of dwellings will adversely impact the setting of Dove Cottage. Increased traffic is expected to use the track to the rear of the neighbouring property shown on the block plan, causing undue noise, disturbance and loss of privacy.

193319 Meers Place, Kings Pyon, HR4 8RW – Erection of an agricultural building to be used as a covered manure store. The application was supported.

193307 Land adjacent Maple Villa, Ledgemoor – Reserved matters following ref 162110/O for two dwellings. The parish council supported the planning application with the proviso that the sewerage is adequate, and the concerns highlighted in an objection made by a member of the public are addressed. The parish council noted the site lies within the River Lugg sub-catchment as set out in Herefordshire Council’s recent position statement regarding phosphate levels.

193664 Land at the Croft, Westhope, HR4 8BS – Construction of a new two-bedroom bungalow with new vehicular access. The parish council supported the planning application as the site meets the criteria of Policy PG6 of the neighbourhood development plan. With specific reference to PG6ii) it is felt that the proposed location of the dwelling will not extend unreasonably into the plot beyond the depth of neighbouring buildings. The nearby properties of Two Chimneys, New House and The Briars are all set back to a similar depth from the road. The location provides enough space to the front of the proposed dwelling for a turning area so that vehicles can safely enter the road without reversing into it.

2019/301 REPORT OF THE WEOBLEY WARD COUNCILLOR
Ward Cllr. Jones said Herefordshire Council wants the views of the public to inform the development of the corporate plan and is holding roadshows across the county. The county council is considering building new council houses, and new ‘edge of care’ services are planned to help people to live independently. Herefordshire Council has received a positive peer review. Balfour Beatty is to hold an event for parish councillors later in November 2019. The children’s scrutiny committee is addressing the challenge of ‘county lines’.

2019/302 CLERK’S REPORT/ MEETINGS ATTENDED BY MEMBERS
The work on the Canon Pyon war memorial has finished and the completion report submitted to the War Memorials Trust. Openreach has advised that the landowner is responsible for cutting back trees that may be interfering with telephone lines. Herefordshire Council has been asked to provide available s106 funding for the playing field committee’s project to install safety netting and fence for the playground area.

2019/303 FINANCE
The following payments were agreed: T Hughes, footpath maintenance (£247.50); A Mitchell, renovation of Canon Pyon war memorial (£2,040.00); Canon Pyon PCC, meetings at Westhope Church in 2019 (£50.00); R Mills, lengthsman (£577.20); and R Mills, lengthsman (£408.00).

Accounts to date in 2019-20 were reviewed and noted. The parish council agreed the 2020-21 budget and set the precept for the next financial year at £13,500. Funding will support work to renovate the parish pound, Canon Pyon, a review of the neighbourhood development plan, renovation of noticeboard at Kings Pyon, relocation of Ledgemoor kiosk, and additional defibrillator. The agreed budget is available to view on the finance page of www.pyonsgroup.co.uk.

Systems of internal control were reviewed, and it was agreed they are effective in safeguarding public money and resources.

2019/304 HIGHWAYS/ LENGTHSMAN
The Vice Chairman said potholes will be reviewed shortly and reported to Balfour Beatty. The lengthsman has completed work at Fullbridge to keep water off the road and has delivered sandbags to householders.

The parish council agreed to fund the purchase of 1 tonne of new sandbags (50), which will be collected and stored by the lengthsman. Salt will be purchased in bags for the winter self help scheme operated at Westhope.

Defective streetlights at Canon Pyon will be reported to Balfour Beatty. The cable laying company will be asked to return to tidy the verge at Canon Pyon.

The Clerk said the following defects have been reported to Balfour Beatty:
• Overgrown hedgerows on A4110 and request that 40mph and school signs are kept clear and meet the appropriate highway safety standards for the location by the school;
• Check the culvert that channels the brook at Canon Pyon under the A4110 is clear; and
• Pothole on C1108 towards boundary with Wellington parish.

(At 9.35pm, standing orders were suspended temporarily to enable the meeting to continue.)

2019/305 PUBLIC OPEN SPACE, CANON PYON
The developer has agreed the actions requested by the parish council on 1 October 2019, with the exception of three areas:
• The condition of the fruit tree in the SUDs pond will be checked in 2020 and retained if demonstrably healthy. If dead, it will be replaced in autumn 2020;
• A check by the Royal Society for Prevention of Accidents is not required as there is no play equipment and Herefordshire Council is understood not to require a check for the SUDs pond; and
• The requirement for a safety railing at the far end of the footpath where it joins the pavement on the A4110 will be monitored, and measures for mitigation implemented if needed.

The parish council accepted the amended actions as set out by the developer.

2019/306 PYONS GROUP NEIGHBOURHOOD DEVELOPMENT PLAN (NDP)
Cllr. Dickson provided a short report on the core strategy update and neighbourhood planning review workshop held by Herefordshire Council in November 2019. It was agreed to schedule a full meeting on Wednesday 4 December 2019 to look at the next steps.

2019/307 LEDGEMOOR TELEPHONE KIOSK
The parish council considered a proposal to move the kiosk from its current location to the corner of the land in front of the Club Room, Ledgemoor. The chairman said permission has been given by the landowner. The re-location was supported and the lengthsman will prepare the hedgerow and move the kiosk.

2019/308 PROPOSED SIGNPOST FOR A4110 – Deferred.

2019/309 S106 FUNDED HIGHWAY IMPROVEMENT PROJECTS, CANON PYON – Deferred.

2019/310 SPEEDING ON A4110 BY CANON PYON SCHOOL – Deferred.

2019/311 PLANTING OF NEW TREES, KINGS PYON – Deferred.

2019/312 PARISH POUND, CANON PYON – Deferred.

2019/313 NOTICEBOARD AT KINGS PYON – Deferred.

2019/314 MATTERS RAISED FOR NEXT MEETING (no discussion) – None.

2019/315 INFORMATION ITEMS – Noted.

2019/316 EMPLOYMENT MATTERS – Deferred.

Date of next meeting: Wednesday 4 December 2019, Canon Pyon Parish Hall.

The Chairman declared the meeting closed at 9.51 pm.