Draft Minutes

MINUTES OF THE PYONS GROUP PARISH COUNCIL MEETING HELD AT 7.30 PM ON TUESDAY 5 OCTOBER 2021 AT CANON PYON PARISH HALL

Present: Mr M. Perruzza (Chairman); Mr R. Shubert (Vice Chairman); Mrs G. Dickson; Mr I. Barber; Mr B. Thomas; Mr D. Bowen-Jones; Mr D. Spooner; and Mr N. Davies.

In attendance: Mr R. Hewitt, Clerk. There were six (6) members of the public present.

2021/86 APOLOGIES FOR ABSENCE – Apologies accepted from Mrs L. Pugh, Mr H. Ray, and Mr R. Murray.

2021/87 DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATION
The Chairman and Vice Chairman declared comments submitted to the planning authority prior to the meeting in respect of 213332 Land north and west of Mill Road and southeast of Brookside.

2021/88 MINUTES OF MEETING
The minutes of the meeting held on 7 September 2021 were agreed to be a true record.

2021/89 REPORT OF THE WEOBLEY WARD COUNCILLOR
Ward Cllr. Jones’ written report was read to the meeting and noted.

2021/90 VIEWS OF LOCAL RESIDENTS
(The Chairman and Vice Chairman left the meeting. Cllr. B Thomas chaired the meeting.)
Members of the public raised objections to planning application 213332 Land north and west of Mill Road and southeast of Brookside.

2021/91 PLANNING
213332 Land north and west of Mill Road and southeast of Brookside, Canon Pyon – Proposed erection of 33 No. new affordable dwellings, new access and visibility splays, internal roads and new drainage infrastructure. The parish council decided to object to the proposed development on the grounds of access, safety, flooding, light pollution, and overdevelopment of Canon Pyon.

• Housing developments require two suitable exits. There is a history of flooding at Kinford and along Mill Road which means that residents in the proposed development are likely to be unable to leave their homes easily during such flooding events.
• A development of 5 or more dwellings requires a footpath. The verges of Mill Road are insufficient to support a footpath/ pavement to link the development to the village.
• Technical constraints/ issues raised by the site assessment report commissioned by the parish council as part of the ongoing review of the neighbourhood development plan should be given appropriate weight. The AECOM report is available via the parish council website.
• The junction of Mill Road and the A4110 has very limited visibility and is unable to support additional traffic from the development. Mill Road is a single-track road used by heavy agricultural traffic. It is unable to safely support queues of traffic looking to join or leave the A4110 at this junction.
• Canon Pyon has already exceeded the guidance for development in the Core Strategy/ Local Plan, and it is considered that a third new development on this scale will overdevelop the village, placing undue strain on the local community and amenities. For example, the primary school is understood to be full and has no places available.
• Children will need to travel to schools elsewhere which is not a sustainable approach. Also, the local bus service is insufficient to support a new development.

For these reasons Pyons Group PC respectfully asked that the planning application is refused.

(The Chairman and Vice Chairman re-joined the meeting. The Chairman resumed the chairing of the meeting.)

213430 Derndale Wellington Hereford Herefordshire HR4 8BG – Creation of three separate flood attenuation ponds on agricultural land adjacent to the Wellington Brook. Prior approval. The parish council looked at the prior approval proposal for three separate flood attenuation ponds adjacent to Wellington Brook (213430) and agreed to support the plans. The status of the application at the time was that planning permission is required.

The following planning decision by Herefordshire Council was noted: 212326 Porter Cottage (planning permission). Planning application 212095 Derndale has been withdrawn.

2021/92 CLERK’S REPORT
Herefordshire Council have made the second precept payment for financial year 2021-22 (£7,250.00). The precept for 2022-23 should be agreed by the end of the year. The drainage area within the public open space at Canon Pyon has been transferred to Herefordshire Council. The Safer Neighbourhood Team, West Mercia Police, have been signposted to the Pyonear to obtain information on community meetings. The parish council’s insurers have re-branded to Gallagher.

2021/93 FINANCE
The following payments were agreed: R Mills, lengthsman/ footpaths (£97.44) and HMRC, PAYE to 5 October 2021 (£136.00).

Consideration of lengthsman quotations to re-site the Ledgemoor kiosk at the Club Room, and proposed project by Kilbullock, Westhope Hill were deferred. A quotation for recommended work to wild cherry on parish council land at Westhope (£80.00) was agreed.

2021/94 HIGHWAYS/ LENGTHSMAN/ FOOTPATHS
The highway authority has acknowledged the recommendation in the tree report commissioned by the parish council to assess the cavity in the redwood located on the public verge at Kings Pyon. It has been “identified as a defect and scheduled for repair in line with current work priorities”. The broken rail on the PROW footbridge has been referred to the lengthsman by the footpath officer for repair.

2021/95 SANDBAGS AT CANON PYON – Deferred.

2021/96 WINTER MAINTENANCE
An offer of 1 tonne of salt from the highway authority was considered. A decision was deferred.

2021/97 FLOOD GROUP
The parish council agreed to look at setting up a flood group subject to agreeing the terms of reference and scope of activity undertaken.

2021/98 NEIGHBOURHOOD DEVELOPMENT PLAN REVIEW
The timing of the second Regulation 14 public consultation was considered. HALC’s advice to wait for the county’s local plan and outcome of a review of planning by government was noted. A decision was deferred pending the appointment of a new clerk.

2021/99 PUBLIC ACCESS DEFIBRILLATOR
The member of the public who has been checking the status of the defibrillator has stepped down. Cllr. Barber kindly volunteered to check the status of the debrillator, sharing the responsibility with Cllr. Spooner. The meeting agreed to purchase a new set of pads (£47.00) and battery (£250.00) for the public access defibrillator at Canon Pyon.

2021/100 HALC TRAINING SCHEDULE
Cllr. G Dickson kindly agreed to attend the session on ‘Grassroots’ on 2 November 2021, which will look at the history and management of common land.

2021/101 MATTERS RAISED FOR NEXT MEETING (no discussion)
Flood group, sandbags at Canon Pyon, offer of 1 tonne of grit.

2021/102 INFORMATION ITEMS – Noted.

2021/103 EMPLOYMENT MATTERS
[The remainder of the meeting was held in closed session in order to consider employment matters.]

The Chairman reported on the recruitment process for a new clerk which remains ongoing. It was agreed to extend the period of employment of the current clerk to early January 2022.

Date of next meeting: Tuesday, 9 November 2021 at Canon Pyon Parish Hall. [The meeting was subsequently deferred to Tuesday 16 November 2021 at Westhope.]

The Chairman declared the meeting closed at 9.06pm.