Draft Minutes

MINUTES OF THE MEETING OF PYONS GROUP PARISH COUNCIL HELD ONLINE AT 7.30 PM ON TUESDAY 1 SEPTEMBER 2020

Present: Mr M. Perruzza (Vice Chairman), Mrs G. Dickson, Mrs L. Pugh, Mr I. Barber, Mr G. R. Vaughan, Mr B. Thomas, Mr D. Spooner, Mr R. Murray and Mr R. Shubert.

In attendance: Mr R. Hewitt, Clerk. There were four (4) members of the public present, including members of the NDP Review steering group.

2020/78 APOLOGIES FOR ABSENCE – Mr H. Ray (Chairman), Mr D. Bowen-Jones and Mr N.C. Davies.

2020/79 CO-OPT TWO NEW MEMBERS
Mr R. Murray was unanimously co-opted to the parish council to represent Kings Pyon Parish. Mr R. Shubert was unanimously co-opted to the parish council to represent Canon Pyon Parish. Mr Murray and Mr Shubert declared that they accepted the office of councillor and will duly and faithfully fulfil the duties of it according to the best of their judgement and ability, and then joined the meeting.

2020/80 DECLARATIONS OF INTEREST AND WRITTEN REQUESTS FOR DISPENSATION – None.

2020/81 MINUTES OF MEETINGS
The minutes of the Meeting held on 7 July 2020 were agreed unanimously.

2020/82 REPORT OF THE WEOBLEY WARD COUNCILLOR
There was no report.

2020/83 VIEWS OF LOCAL RESIDENTS
There were no matters raised.

2020/84 FOOTPATHS
A written report by the footpath officer was noted. The lengthsman will be asked to undertake footpath maintenance.

2020/85 PLANNING
Herefordshire Council has decided that planning application 201780 Land adjacent to Saint Mary’s Church is invalid. The planning officer will be asked for the reason(s) why this decision was made.

2020/86 CLERK’S REPORT
A freedom of information request on enforcement on the A4110 has been submitted to the Safer Roads Partnership. Balfour Beatty has said that s106 funded highway improvement projects are still on hold pending a review by Herefordshire Council. It was agreed to write to the Place and Economy directorate, Herefordshire Council to request that the s106 funding is released for the agreed highway improvement projects at Canon Pyon. The drainage grant application submitted to Balfour Beatty/ Herefordshire Council is due to be decided from 9 September 2020. A copy of the completion report on the restoration of the Kings Pyon war memorial has been made available to the PCC.

The certificate of exemption for the 2019-20 annual return has been submitted to the external auditors and the accounts posted online and on noticeboards.

2020/87 FINANCE
Receipt of the Groundwork UK, NDP Review grant (£9,810.00) was noted. The following payments were agreed: Kirkwells, NDP Review support (£3,528.00); Eyelid Productions, annual website support (£100.00); HALC, website hosting and domain name (£60.00); C Klenk, bramble/ nettle cutter for footpaths (£23.90); Clerk, anti-virus subscription for parish council laptop (3 years) (£119.04); and Clerk, wages increment for April-August 2020 (£331.25).

Consideration of the cost of building a concrete base at the Club Room, Ledgemoor, in preparation for the re-location of the telephone kiosk, was deferred pending receipt of the quotation. The standing order to pay the Clerk’s salary was amended to reflect the increase to 7 hours per week, and the revised SCP20 rate payable from 1 April 2020.

2020/88 NEIGHBOURHOOD DEVELOPMENT PLAN
The parish council considered the following documents: Report on the drop in consultation in March 2020 and report on flooding at Canon Pyon. Both reports including steering group recommendations in the drop in consultation report were supported unanimously. It was noted that a draft of the NDP Review document will be considered at the next meeting and the independent land assessment report has yet to be completed.

2020/89 HIGHWAYS/ LENGTHSMAN
Cllr. Vaughan, lengthsman coordinator, provided an update: potholes have been reported, the lengthsman asked to check culverts in Westhope and Lower Derndale, and a tree reported on the road at Kings Pyon was cleared by Balfour Beatty within 45 minutes of the report being made. Defects in the report by the footpaths officer (see 2020/84) will be prioritised and work agreed with the lengthsman.

2020/90 PUBLIC RIGHTS OF WAY & GREEN LANES, WESTHOPE HILL
Cllr. Dickson said a ditch has been dug across a PROW on the top of Westhope Hill (believed to be part of the Wyche Way) and a pipe is now required to direct surface water run-off down the ditch. Cllr. Vaughan kindly agreed to contact the locality steward to request some pipes.

The parish council confirmed that green lanes on Westhope Hill should be accessible in line with agreed policy. A reminder will be highlighted in the Vice Chairman’s report in the Pyonear and Cllr. Vaughan kindly agreed to raise the matter with Friends of Westhope.

A site meeting with Herefordshire Council will be requested to review reported access and other issues on Westhope Common. Cllr. Dickson kindly agreed to meet with Herefordshire Council for this purpose.

A working group was established to review green lanes and PROWs on Westhope Hill. Cllrs. Dickson, Pugh and Vaughan kindly agreed to join the working group.

2020/91 CONSULTATION ON REMOVAL OF PHONE BOXES
The parish council decided to request that the public phone box service is retained in Canon Pyon and Kings Pyon and will submit the same reasons as in the previous consultation.

2020/92 SPEEDING THROUGH WESTHOPE VILLAGE
It was agreed to report the problem with speeding at Westhope to the Safer Roads Partnership and request a meeting with their traffic management advisor and 50 ‘Please drive carefully’ wheelie bin stickers.

2020/93 COMMUNITY RESILIENCE PLAN – Deferred.

2020/94 LEAVE OF ABSENCE
The six month leave of absence requested by Cllr. N. C. Davies was agreed.

2020/95 PARKING CHARGES CONSULTATION
The proposed car parking charges as set out in the consultation by Herefordshire Council were supported.

2020/96 MATTERS RAISED FOR NEXT MEETING (no discussion) – None.

2020/97 INFORMATION ITEMS – Noted.

Date of next online meeting: Tuesday 6 October 2020.

The meeting closed at 9.17pm.


MINUTES OF THE EXTRAORDINARY MEETING OF PYONS GROUP PARISH COUNCIL HELD ONLINE AT 7.30 PM ON WEDNESDAY 26 AUGUST 2020

Present: Mr H. Ray (Chairman), Mrs L. Pugh, Mrs G. Dickson, Mr G. R. Vaughan, Mr D. Spooner and Mr B. Thomas.

In attendance: Ward Cllr. M. Jones; and Mr R. Hewitt, Clerk. There were two (2) members of the public present.

2020/68 APOLOGIES FOR ABSENCE – Mr I. Barber, Mr D. Bowen-Jones, Mr N.C. Davies and Mr M. Perruzza (Vice Chairman).

2020/69 DECLARATIONS OF INTEREST AND WRITTEN REQUESTS FOR DISPENSATION – None.

2020/70 REPORT OF THE WEOBLEY WARD COUNCILLOR
Ward Cllr. M. Jones reported on implementation of walking and biking lanes as part of a package of emergency travel measures. Members of the public and businesses have made a number of complaints about the measures, some of which have been reversed. An online transport strategy seminar will be held shortly. Herefordshire Council has borrowed more than £4 million for road repairs. Planning application 201780 Land adjacent to Saint Mary’s Church has been deemed invalid by Herefordshire Council.

Ward Cllr. Jones kindly agreed to ask about the s106 funded highway improvements at Canon Pyon which Balfour Beatty has informed the parish council have been placed on hold pending a review by Herefordshire Council.

2020/71 VIEWS OF LOCAL RESIDENTS
A member of the public asked Ward Cllr. Jones about Herefordshire Council’s borrowing and whether there are plans to work with Shropshire Council.

2020/72 PLANNING
202135 30 Watling Close, Canon Pyon, HR4 8FA – Proposed first floor side extension and garage conversion. The application was supported.

201864 West View, Kings Pyon, HR4 8PS – Proposed erection of porch extension. The application was supported.

2020/73 ANNUAL GOVERNANCE STATEMENT
The parish council AGREED the Annual Governance Statement which was signed by the Chairman and Clerk.

2020/74 ANNUAL RETURN 2019-20
The Clerk confirmed that the internal audit has been done, and the Annual Internal Audit Report 2019-20 completed. The Accounts and Accounting Statements (AGAR, Part 2) including the Certificate of Exemption were agreed unanimously by the meeting and signed by the Chairman and Clerk.

2020/75 RISK SCHEDULE
Cllr. Thomas kindly offered to stain the adopted noticeboard at Kings Pyon. The risk schedule was agreed by the meeting and signed by the Chairman.

2020/76 MATTERS RAISED FOR NEXT MEETING (no discussion) – Concrete base at Club Room for telephone kiosk and report on footpaths.

2020/77 INFORMATION ITEMS – Noted.

Date of next online meeting: Tuesday 1 September 2020.

The meeting closed at 8.33 pm.