Draft Minutes

MINUTES OF THE MEETING OF PYONS GROUP PARISH COUNCIL HELD ONLINE AT 7.30 PM ON TUESDAY 2 MARCH 2021

Present: Mr H. Ray (Chairman), Mr M. Perruzza (Vice Chairman); Mrs G. Dickson, Mr D. Bowen-Jones, Mr G. R. Vaughan, Mr D. Spooner, Mr R. Murray and Mr R. Shubert.

In attendance: Ward Cllr. M. Jones; and Mr R. Hewitt, Clerk. There were four (4) members of the public present, including one member of the neighbourhood development plan review steering group.

2020/171 APOLOGIES FOR ABSENCE – Mrs L. Pugh, Mr I. Barber and Mr B. Thomas.

2020/172 DECLARATIONS OF INTEREST AND WRITTEN REQUESTS FOR DISPENSATION – None.

2020/173 MINUTES OF MEETING
The minutes of the Meeting held on 2 February 2021 were agreed unanimously.

2020/174 REPORT OF THE WEOBLEY WARD COUNCILLOR
Ward Cllr. M. Jones said the new chief executive will start from 3 May 2021. There will not be a western bypass for Hereford or southern link road. Council tax will increase by 4.99 percent. Provision for council tax benefit has increased. The housing land supply has increased to 4.22 years. An update on Covid 19 data for the county was noted. Ward Cllr. Jones has written to Balfour Beatty regarding drainage at Canon Pyon.

[R. Murray joined the meeting.]

2020/175 VIEWS OF LOCAL RESIDENTS
A member of the public called for a study of flooding within the parish. A member of the public highlighted water coming off the hill at Westhope.

2020/176 PLANNING
210243 Crown House, Canon Pyon, HR4 8PE – Erection of workshop for maintenance and repair of agricultural machinery. The planning application was supported.

210507 Land adjacent to the Croft, Westhope, HR4 8BS – Proposed construction of a new two bedroom, fully accessible, bungalow with attached garage and carport. New vehicle access from the highway with turning and parking. The planning application was supported.

Herefordshire Council has granted planning permission for 202686 Land at the Old Shop. Planning application 203431 has been refused by the planning authority.

2020/177 CLERK’S REPORT
The bank statement for January 2021 and reserve account statement were noted. Herefordshire Council have provided a briefing note on Habitat Regulation Assessments of neighbourhood development plans within the River Lugg catchment area and advised on how this might affect the NDP Review.

The expression of interest and annual maintenance plan for lengthsman and P3 footpath activities in 2021-22 has been submitted to Balfour Beatty. A quotation for new road signs at Westhope has been requested under community commissioning. Faded white lining on T junction at Lower Derndale and Fullbridge Road has been reported as a defect to the highway authority. A request has been made for the SLOW white lining on Westhope Hill road to be renewed.

2020/178 FINANCE
The following payments were agreed: Kirkwells, support for Regulation 14 public consultation (£1,176.00); HALC, affiliation and subscription 2021-22 (£703.46); L Evans & Son, grit (£204.24); Clerk, office/ administration December 2019-March 2020 (£200.17); Clerk, office expenses April 2020-February 2021 (£535.69); HMRC, PAYE to 5 April 2021 (£136.00); and R Mills, lengthsman/ drainage work (£5,610.00).

The highway authority’s offer to award 100 percent of the costs submitted in the drainage grant application was accepted by the parish council. A submission for the cost of the work will be made to Herefordshire Council.

2020/179 FIXED ENFORCEMENT CAMERA ON A4110, CANON PYON
West Mercia Police have written that: “Canon Pyon does not meet the criteria for a fixed speed camera”. It was noted that mobile van-based enforcement is ongoing and that the days and times are varied “so that we don’t have a predictable pattern that drivers get used to so that we can have the maximum impact on driver behaviour”. Cllr. R. Murray shared his experience of standing with a mobile speed enforcement officer at Canon Pyon and kindly proposed speaking with a contact at Safer Roads Partnership about speed enforcement and this was supported by the meeting.

2020/180 PUBLIC OPEN SPACE
The developer has contacted the parish council to prepare for the transfer of the public open space at Canon Pyon. The parish council agreed to appoint Norris and Miles Solicitors for the transfer of land. The solicitors also will receive the maintenance contribution payment on behalf of the parish council.

The parish council agreed that a RoSPA assessment is important to have because of the adjacent brook which is in a deep channel, and because the basin had been observed to have significant water for 3 of the past 10 weeks. It was agreed that this should be a condition of the transfer and a request will be made to the developer.

2020/181 FOOTPATHS/ HIGHWAYS/ LENGTHSMAN
Cllr. Vaughan, lengthsman coordinator, reported on lengthsman work to drain the cattle grid at the top of Westhope Hill. Corroded rails will be reported to Balfour Beatty. A report of a damaged rail on a bridge by Kinford will be passed to the highway authority. A damaged grit bin on Westhope Hill will be reported to Balfour Beatty. A suitable location for storage of sandbags at Canon Pyon has yet to be identified.

The following reports will be looked at by the lengthsman: hole by the side of Nupton Road; surface water drainage by Brookside, Canon Pyon; culvert by Weedlands/ Holly Lodge, Westhope.

According to the Environment Agency the brook at Canon Pyon is classed as an ordinary watercourse and not as a main river. Riparian owners should contact the Lead Local Flood Authority at Herefordshire Council to see if a flood drainage consent is required before carrying out any works on an ordinary watercourse.

A written report from the footpaths officer was noted. Two members of the public have written to thank the parish council, lengthsman and footpath officer for recent work on the drains and ditches and for the repair of a collapsed footpath bridge.

2020/182 WELLINGTONIA TREE, KINGS PYON – Deferred.

2020/183 COMMUNITY RESILIENCE PLAN
Cllr. M Perruzza kindly agreed to review the template and guidance from Herefordshire Council.

2020/184 SCHEDULE OF MEETINGS 2021-22
The schedule of meetings was agreed. It is expected to resume physical meetings in line with government Covid 19 regulations/ guidance and an appropriate risk schedule. When physical meetings resume, they will be held at Canon Pyon Parish Hall.

2020/185 MATTERS RAISED FOR NEXT MEETING (no discussion) – Flytipping and Trees in memory of Captain Sir Tom Moore. Invite West Mercia Police to attend the next meeting.

2020/186 INFORMATION ITEMS – Noted.

Date of next online meeting: Tuesday 4 May 2021 (Annual Meeting).

The meeting closed at 9.32 pm.