Draft Minutes

Minutes – 10 May 2022 – DRAFT

PYONS GROUP PARISH COUNCIL (PGPC)

MINUTES OF THE ANNUAL MEETING OF PYONS GROUP PARISH COUNCIL HELD AT 7.30 PM ON TUESDAY 10th MAY 2022 AT CANON PYON PARISH HALL

Present: Cllrs Barber, Lee, Perruzza (Chairman), Pugh, Shubert, Spooner, Thomas.

In attendance: Paul Hayden (Clerk).
No members of the public.

2022/25 ELECTION OF CHAIRMAN AND DECLARATION OF ACCEPTANCE OF OFFICE
Cllr Mike Perruzza opened the meeting as outgoing Chair to welcome members and to request nominations for the position of Chair for the forthcoming year. Cllr Perruzza was proposed and seconded by Cllrs Spooner and Lee respectively, and unanimously elected. Cllr Peruzza signed his Declaration of Acceptance of Office.

2022/26 ELECTION OF VICE CHAIRMAN
Cllr Shubert was proposed and seconded by Cllrs Lee and Barber respectively, and unanimously elected.

2022/27 APOLOGIES FOR ABSENCE
Apologies accepted from Cllrs Bowen-Jones, Dickson, Murray, and the Ward Councillor Cllr Jones. Cllr Davies was absent.

2022/28 DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATION
No interests were declared or requested.

2022/29 TO CO-OPT TO FILL THE KINGS PYON COUNCILLOR VACANCY
The Clerk is awaiting advice from HALC concerning the possible restructure of the group parish council. RESOLVED: To consider at the next meeting.

2022/30 ELECTION OF OTHER OFFICERS
RESOLVED: To appoint the following officers:
• Footpaths Officer – Mr Kev Murphy. Cllr Shubert will organise handover.
• Lengthsman & Highways Co-ordinators – deferred to next meeting.
• NDP Co-ordinator – Cllr Lee.
• Internal Auditor – Mr Ian Pardoe.

2022/31 WORKING GROUPS
RESOLVED: The following working groups were appointed:
• NDP steering group – Cllrs Barber, Dickson, Lee, Spooner, Mr Richard Gibson plus one other to be confirmed.
• Finance – Cllrs Pugh, Shubert, Spooner plus the Clerk/RFO.
• Planning – it was resolved not to have a planning working group at this time, but would reconsider if the volume of planning consultations increase significantly.
• Website and Social Media – Cllrs Perruzza and Shubert plus the Clerk.
• Newsletter – no working group, but Cllr Pugh agreed to act as Pyonear co-ordinator.
• Flood group – Cllr Lee will head this group and draw in members if required.

2022/32 PUBLIC SESSION
2022/32.1 Cllr Jones’ was unable to attend the meeting, but submitted a written report which did not arrive in time to be considered during the meeting but is attached as Annex A to these minutes:

2022/32.2 There were no local resident views to be raised.

2022/33 MINUTES OF MEETINGS
The minutes of the ordinary meeting of PGPC held on the 4th April 2022 were agreed to be a true and accurate record of the meeting.

2022/34 PLANNING
2022/34.1 Planning Consultation – 221119 – The Barn House Shire Glat, Canon Pyon, HR4 8PD. Proposed conversion of original farm buildings into extension of domestic accommodation.
RESOLVED: To support the application.

2022/35 FINANCE
2022/35.1 The finance reports from the Responsible Finance Officer were accepted.
2022/35.2 The following payments were considered and approved for payment:
2022/35.2.1 Richard Mills Inv. No. 3580 £185.50 plus VAT.

2022/36 FINANCIAL SUPPORT FOR NEW PLAY PARK AT CANON PYON
Following advice from HALC, the Clerk is preparing a business case to present for members consideration and approval prior to applying for a loan for £8,000 from the Department for Communities and Local Government to support the project.
RESOLVED: The clerk requested to complete the business case and present to members for consideration.

2022/37 HIGHWAYS/ LENGTHSMAN/ FOOTPATHS
Deferred to next meeting.

2022/38 POUND REPAIR
Clerk updated members on the project to refurbish the Canon Pyon Pound.
RESOLVED: Clerk requested to progress this project.

2022/39 SANDBAG STORAGE AT CANON PYON
Members considered a proposal from Cllr Shubert to purchase a storage container and discussed suitable sites.
RESOLVED: Cllr Shubert to obtain permission for siting the container and members will consider purchasing the proposed storage container at the next meeting.

2022/40 HEREFORDSHIRE COUNCIL ROAD SWEEPING
Deferred to next meeting.

2022/41 HM QUEEN’S PLATINUM JUBILEE
Members considered the planned activities and noted the poor attendance at co-ordination meetings organised by the PGPC Chairman.
RESOLVED: Cllrs Dickson and Perruzza will continue to offer support to organisations and individuals within the parish group who wish to organise Platinum Jubilee events.

2022/42 LEDGEMOOR TELEPHONE KIOSK
Members considered a new proposal from Cllr Thomas to move the PGPC adopted telephone kiosk to a site beside the post-box in Ledgemoor; this site was suggested by the BBLP Locality Steward.
RESOLVED: Cllr Shubert to arrange for the parish Lengthsman to prepare the site and install the telephone kiosk.

2022/43 NDP SITE D
Members considered a request from Black Box Planning Ltd to meet the NDP steering group to discuss Site D.
RESOLVED: Clerk to send NDP document to Cllr Lee and contact details for agent. Cllr Lee will reconvene steering group and arrange a meeting with the agent.

2022/44 MATTERS RAISED FOR NEXT MEETING
Councillor co-option.
Pound repairs.
Playpark at Canon Pyon.
Highways/ Lengthsman/ Footpaths reports.
Herefordshire Council road sweeping.
Sandbag storage at Canon Pyon.
Platinum Jubilee celebration.
Ledgemoor telephone kiosk.
NDP.
Open space contract.

Date of next meeting: Tuesday 7th June 2022, 7.30 pm at Ledgemoor Club Room.

The Chairman declared the meeting closed at 8.55 pm.

 

Signed: ……………………………………………….. Date: …………………………………………………..

 

Annex A. May 2022 Ward Councillor Report

The Panarama programme looking into the Herefordshire council children’s services will be screened on the 16th May. This follows the damming report by Judge Kenhan which concluded that Herefordshire’s children’s Social Service department was not fit for purpose. The Council have been aware that an investigative journalist was looking into the events which led to this verdict and looks at the period 2012 until 2019 when serious flaws took place.

Hereford Council is looking into the mis-management of the Link road costs. What was meant to be a budget of £20 million pounds more than doubled to £40 million pounds, extra was paid for compulsory purchase of land and no one person was managing the costs; this led to the over spend. There is now a team in place which will manage these infrastructure projects so this should not happen again. These type of projects are challenging to budget for, especially with compulsory purchase of land and usually go over budget, but not to this extent.

The Lengthsman Drainage Grant Scheme have been allocating monies to parish councils. It seems that most parish council applications have received around 50% of what they applied for. This Scheme seems to work well with work being done by the Lengthsman on jobs which Balfour Beatty don’t get around to. Digging out culvits, clearing ditches and trees is very important, more so than the continuous use of jetting.

Ambitious plans are in place to convert the Hereford Museum into a state of the art Tourist attraction Museum once the Library has been relocated into Maylord Orchard. This will cover all three floors showing off all of Hereford artefacts’. Currently only 20% is on display due to limited capacity. Also included is a roof top viewing area with a cafeteria.

There is a full council meeting on the 20th May for the AGM. Questions from members of the public have to be submitted by Tuesday 17th May. An extraordinary meeting of the Council has been called for on the 13th May to discuss a ward member absence longer than the allotted six months.

Cllr Michael Jones
Ward Councillor
10 May 2022