Draft Minutes

MINUTES OF THE PYONS GROUP PARISH COUNCIL MEETING HELD AT 7.30 PM ON TUESDAY 3 SEPTEMBER 2019 AT LEDGEMOOR CLUB ROOM

Present: Mr H. Ray (Chairman), Mr. G. R. Vaughan (Vice Chairman), Mrs G. Dickson, Mrs. L. Pugh, Mr N.C. Davies, Mr I. Barber, Mr M. Perruzza, Mr B. Thomas, Mr D. Spooner and Mr D. Wilkinson.

In attendance: Ward Cllr. M. Jones; and Mr R. Hewitt, Clerk. There were five (5) members of the public present.

2019/254 APOLOGIES FOR ABSENCE – Apologies accepted from Mrs M Riley and Mr D. Bowen-Jones.

2019/255 DECLARATIONS OF INTEREST AND WRITTEN REQUESTS FOR DISPENSATION – None.

2019/256 MINUTES OF MEETING
The minutes of the Meeting held on 2 July 2019 were agreed unanimously and signed as a true record.

2019/257 VIEWS OF LOCAL RESIDENTS
Members of the public present asked about planning application 191655 Land adjacent to St Mary’s Church and the Pyons Group Neighbourhood Development Plan.

2019/258 FOOTPATHS
A written report from the footpaths officer was noted, including a decision to stand down in March 2020. Dr Austerfield was thanked for being an outstanding footpaths officer. It was agreed to begin looking for a new footpaths officer via the next Chairman’s Report. A report of overgrown footpaths at Kings Pyon will be passed to the footpaths officer.

2019/259 PLANNING
191966 Outbuilding at Newend House, Canon Pyon, HR4 8NY – Proposed change of use and conversion of outbuilding to short term rental accommodation/holiday let. The meeting agreed to comment as follows:

Pyons Group Parish Council is aware that the A4110 outside Newend House is used already for parking and is not convinced that there is sufficient capacity as outlined in drawing 1012.1 to keep cars off the main road. The nearby junction of Mill Road/ A4110 has a very poor line of sight, and the junction is made very dangerous when there are cars parked outside Newend House. The planners should be aware that when the speed limit was reduced from 40mph to 30mph the Mill Road/ A4110 junction was highlighted as one of the reasons for reducing the speed of traffic. Based on these observations, the parish council believes that the increased traffic generated from a holiday let will mean more cars parked on the road and asks that highways reconsider their comment and/ or consider measures to prevent parking in the immediate vicinity of the Mill Road/ A4110 junction.

The Croft, Westhope – Consultation by landowner on proposed erection of bungalow. The landowner requested via the Clerk that the consultation is deferred to the October 2019 meeting.

Herefordshire Council has granted planning permission for 182565 Rivendell and listed building consent for 192362 Canon Pyon War Memorial. The planning officer for 191655 Land adjacent to St Mary’s Church has informed the Clerk that there will be a re-consultation once more information has been received. This will be in addition to the drainage drawing and documents added in August 2019.

2019/260 CLERK’S REPORT/ MEETINGS ATTENDED BY MEMBERS
The defibrillator at the parish hall, Canon Pyon, has had new pads fitted, and has been registered with The Circuit. There are new NALC model financial regulations. Herefordshire Council is to hold a PC Summit on 20 September 2019. The precept for 2020-21 will need to be decided by the end of 2019.

Balfour Beatty have said they are already assessing measures to address speeding on the A4110 through Canon Pyon for Herefordshire Council as part of preparations for highways improvements funded by section 106 monies, so have not progressed the parish council’s Community Commissioning request. The contractor is planning to start work on the war memorial at Canon Pyon within a few weeks subject to confirmation from the War Memorials Trust.

2019/261 FINANCE
The following payments were agreed: Eyelid Productions, website maintenance (£100.00); T Hughes, footpaths maintenance (£390.00); Clerk, AVG anti-virus subscription for parish laptop/ Buy a Plan drawing of Canon Pyon War Memorial/ Pads for defibrillator, Canon Pyon (£117.59); Arbortech, report on woodland on parish land, Westhope (£120.00); and R Mills, lengthsman (£336.00).

2019/262 HIGHWAYS/ LENGTHSMAN
The Vice Chairman said that Balfour Beatty’s maintenance of the roads is still effective. Reports of a loose drain cover on the A4110 by the shop at Canon Pyon, loose kerbstones by the war memorial at Canon Pyon and section of sunken road towards Derndale will be brought to the attention of Balfour Beatty. The decision by Herefordshire Council to pause and review the Hereford bypass and Southern link road was noted.

2019/263 TREES ON PARISH LAND
The recommendations from the annual arboriculturalist report on the trees at Westhope on parish council land were reviewed and actions agreed. Two ash trees will be checked by the lengthsman.

2019/264 PYONS GROUP NEIGHBOURHOOD DEVELOPMENT PLAN (NDP)
A member of the public asked whether the plan can be updated to highlight areas where no development is possible. A member of the public raised concern at the viability of one of the housing allocation sites and said there was a sewage leak recently by the brook in Canon Pyon.

Herefordshire Council’s neighbourhood planning team has provided some information on updating a neighbourhood plan but does not have a guidance note or an update on the status of the Core Strategy review scheduled to begin in 2019. As the neighbourhood plan needs to be in conformity with the core strategy, a review of the county plan may affect parish neighbourhood plans.

The group parish council resolved to review the neighbourhood development plan and formed a working group of councillors for this purpose (Cllrs. Dickson, Barber, Perruzza, Spooner and Vaughan).

(Ward Cllr. Jones joined the meeting.)

2019/265 REPORT OF THE WEOBLEY WARD COUNCILLOR
Ward Cllr. Jones reported on a recent tour of the local roads with Balfour Beatty’s locality steward. Herefordshire Council’s section 106 officer has said a crossing planned for Canon Pyon is likely to cost approximately £80,000. The location of the crossing has yet to be confirmed. Herefordshire Council will be looking at a Community Infrastructure Levy in 2020. The review of major infrastructure projects by Herefordshire Council will cost £120,000. The Beryl Bikes scheme in Hereford is going well. Ward Cllr. Jones said he has joined the children’s services scrutiny committee.

2019/266 A49 DIVERSIONS
The Vice Chairman and Cllr. Perruzza reported on a meeting with the locality steward. In the event of an accident that closes the A49 traffic, should be advised of this at the Holmer roundabout. Traffic already on the A49 is then diverted or can turn back. The current sign at Westhope by the telephone kiosk appears to be in the wrong place and might be moved and updated to state: ‘No access to A49’. Signs to direct traffic along the C1108 between Wellington and Canon Pyon would keep it from getting stuck at Westhope. It was agreed to consider this proposal at the next meeting.

2019/267 BT TELEPHONE KIOSK REMOVAL CONSULTATION
The group parish council agreed to object to the proposed removal of the telephone kiosks at Kings Pyon and Canon Pyon. There is no objection by the parish council to the proposed removal of the kiosk at Westhope. BT Payphones will be asked to clean the Kings Pyon kiosk.

2019/268 POLLING DISTRICTS, POLLING PLACES and POLLING STATIONS CONSULTATION
The consultation was noted.

2019/269 PLANTING OF NEW TREES, KINGS PYON
The meeting noted advice received on trees at Kings Pyon: “The site in front of the church in Kings Pyon, between the telegraph pole and existing tree stumps looks suitable for two or, possibly, three trees. Suggest they are both (or all) of the same variety. For the likely maximum size and soil suitability, I would propose either Wild service tree (Sorbus torminalis) or Common whitebeam (Sorbus aria). They are both native to UK and have attractive shape and leaf form. The former is more unusual; the latter quite often used in municipal planting”. An alternative suggestion was felt to be unsuitable. The matter was deferred to the next meeting.

2019/270 ‘WE DON’T BUY CRIME’
The Police and Crime Commissioner’s ‘We don’t buy crime’ initiative will be referred to the neighbourhood watch coordinator.

2019/271 HALC TRAINING SCHEDULE
The training schedule was noted.

2019/272 MEMBER COMMUNICATIONS
It was agreed to share member email addresses for the purposes of parish council business.

2019/273 MATTERS RAISED FOR NEXT MEETING (no discussion) – None.

2019/274 INFORMATION ITEMS – Noted.

Date of next meeting: Tuesday, 1 October 2019, Canon Pyon Parish Hall.

The Chairman declared the meeting closed at 9.30 pm.